Project Coordinator

Project Coordinator

Role: Project Coordinator

Location: Philadelphia, PA

Duration: 6+ months

Job Description

The Project Coordinator will support the PMO by providing administrative support, technical assistance on tools, and lite project support to staff.

Responsibilities:

• Assist with the development of the Mid-Level/Enterprise Toolkit
• Maintain the Lite Toolkit
• Create monthly project reports and dashboards
• Provide training and support to clients and staff on project management software
• Assist staff and members of the University community with lite projects
• Schedule meetings, create agendas and minutes
• Support Project Managers and Team Leads
• Process and prepare vendor invoices for approval and payment
• Monitor budget, reconcile accounts, investigate and resolve discrepancies and keep track of all expenditures
• Help create and maintain comprehensive project documentation, plans, and reports
• Coordinate with project team to ensure proper organization of files and paperwork as well as communication to business contacts
• Maintain a proper project file system
• Work with project manager and team leads to update project plans, risks and issues
• Provide updates for project status reporting
• Review timesheets
• Assist with data collection
• Plan for meeting or training space and related logistics

Required Skills

Strong analytical, organization, project management, communication, teamwork and interpersonal skills

Able to foster working relationships with the team.

Strong verbal and written communication skills with the ability to work independently and maintain confidential information

Ability to manage multiple tasks and shifting priorities in a very high-paced environment

Analytical problem-solving and decision-making skills

Ability to work independently with minimal supervision

Self-motivator, detail oriented, and willingness to adapt to department needs. Strong commitment and teamwork skills

Proficient in Microsoft applications Word, Outlook, PowerPoint, Excel, and willing to learn other tools.

Fast learner and attention to details

Demonstrate dependability with proper work schedule and completing tasks.

Demonstrate attention to detail in projects and in every day assignments.

Ability to work and interact well with all levels of Faculty/Staff, Administration, Senior Administration, and the general public.

Additional Information

All your information will be kept confidential according to EEO guidelines.