Administrative Specialist

Job Profile: Administrative Support Specialist 3 Job Family: Administrative Support Time Type: Full time Max Pay – Depends on experience: $60,000.00 USD Annual Job Summary: Provides complex administrative and programmatic support to leadership. Essential Duties: Serves as the initial point of contact for DT activities. Schedules and manages DT events and engagements. This includes coordinating with other university departments and personnel, external organizations, and internal DT personnel; creating and sending calendar invites in Microsoft Outlook, and managing other related event logistics. Provides office operations support such as receiving telephone calls and responding to inquiry emails. Serves as liaison to faculty, staff, students, alumni and the general public in facilitating requests for information or other DT inquiries. Coordinates staff and student employee recruitment activities including processing recruitment requests through the ASU Sharepoint system, scheduling interviews, and organizing onboarding activity for new employees. Coordinates applicable Human Resource activities related to incoming and exiting employees, payroll inquiries and student worker timesheets. Executes and coordinates office operations such as internal meetings and team-building events. Assists in maintaining the Director’s calendar and schedule. Keeps inventory of office supplies and equipment, orders items in accordance with department guidelines. Facilitates departmental procurement, supports staff travel through Concur, and assists with basic financial reconciliation and record-keeping. Coordinates building maintenance requests with ASU facilities management. Develop familiarity with DT capabilities and activities as well as the skills needed to operate DT’s information technology unique equipment. May supervise or coordinate the activities of subordinate employees including orienting and training new staff and student employees. Maintain department seating chart and participate in yearly space survey, providing accurate and timely information. Manage department distribution lists, auditing for correct information. Performs other administrative duties as assigned. Desired Qualifications: Knowledge of office and administrative practices and principles. Experience organizing meetings and managing multiple conflicting calendars. Knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry, taking ownership and resolving each concern or problem as appropriate. Skill in both verbal and written communication. Skill in problem solving and decision making. Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment. Skill in Microsoft Office (Excel; Outlook; Word; PowerPoint). Experience scheduling with Microsoft Outlook. Experience in Microsoft Sharepoint. Experience with Slack. Experience organizing and running meetings on Zoom. Background in working in a higher education environment. Working Environment: Climate-controlled office setting subject to extended periods of being in a stationary position. Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Ability to clearly communicate and exchange accurate information to perform essential duties. Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Salary Range: $57,900- $60,000 per year; DOE EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. #J-18808-Ljbffr