Administrative Assistant

Administrative Assistant

The primary function of this role is to provide administrative support to the Midwest branch. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager and all Operations staff at this branch and Corporate.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Provide complete administrative support services for the Branch Manager and staff.
• Handle all incoming calls and transfer accordingly.
• Greet all guests coming into the front lobby.
• Planning and preparation for any department &/or branch meetings or branch gatherings, reservations, etc.
• Assist fabrication shop and field with any necessary administrative duties.
• Conduct calls on open receivables.
• Data entry into Excel and various documents.
• Assist with day-to-day general clerical needs, filing, FedEx shipments, etc.
• Order office supplies.
• Create/Update POs in Company Software and Update as Completed.
• Attend any necessary meetings required by Branch Manager.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Accounts Payable/Receivable Experience a plus.
• Ability to efficiently find, access, and complete online research tasks is required.
• Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.

Equal Opportunity Employer

As a leading provider of mechanicaland electrical construction, facilities services, and energy infrastructure,we offer employess a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and sucess. Equal Oppurtunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.