Executive Assistant

Full-time/Part-time Permanent/Time-Limited If time-limited, estimated duration of appointment Hours per week 40 Work Schedule Monday through Friday, 8am-5pm Work Location One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Campus Health (CH) is a multi-specialty ambulatory college health clinic providing quality, and affordable health care for eligible students and spouses. Annually, CH has more than 80,000 patient encounters, which includes Primary Care and Women’s Health as well as specialty clinics in sports medicine, orthopedics, gynecology, physical therapy, counseling and psychological services, travel clinic and allergy clinic. Weekend acute care is provided from 8-5 PM. On site ancillary services include pharmacy, OTC pharmacy, Student Stores pharmacy, medical laboratory, and radiology. Campus Health has been continuously accredited since 1986 by the Joint Commission of Accreditation of Health Care Organizations. All personnel are trained in the concepts and principles of Performance Improvement and serve as team members and leaders in shaping and defining the organization as it strives to provide quality and safe care. Campus Health collaborates with Student Wellness and Campus Recreation and other Student Affairs partners to provide education and outreach to assist in keeping the campus population healthy. Education and research comprise another important function of CH. CH provides clinical rotations and practicums for students in the School of Education, Medicine, Nursing, Pharmacy, Social Work and Public Health, Department of Medical Technology, Physical Therapy, Occupational Health and Radiology. In addition, CH serves as a research site for a number of faculty and graduate student grants and contracts, where CH staff participates with the principal investigators across a variety of medical specialties. Position Summary Under the guidance of the Director for Campus Health Services, this position assumes responsibility for the secretarial needs of the Executive Director and the other key personnel in Administration, which includes the Director of Clinical Medicine, Director of Nursing, Director of Finance and Support Services, Director of Pharmacy and Professional Services and Medical Director. The needs for this department include but are not limited to: producing and analyzing reports, processing academic interventions, recording minutes for administrative meetings, editing/proofreading with editorial assistance, composing confidential correspondence, maintaining administrative filing system including contracts, assisting with Performance Improvement (PI) functions and compliance to accreditation standards, and processing policies and procedures. Additional responsibilities include public relations and public contact in person, by telephone and by electronic communication methods, setting of appointments, arranging schedules, screening phone calls and processing correspondence. This position functions with the flexibility necessary to accommodate multiple managers within the organization. The Assistant to the Director position functions independently and through coordination, planning, prioritizing, and communication, is able to expand and accept additional responsibilities as necessary. Advanced oral and written communication skills are essential due to the high volume of public relations and public contact involved. In keeping with the CHS mission of availability to the student population and community a direct email address is available through the office of the AVC to answer questions, problem solve, advise, refer, and channel questions to the proper resource. This position serves as a central resource for CHS employees as well. This position serves as a member of the Campus Health Advisory Board. Manages annual Campus Health and CAPS Retreat in addition to other Staff Enrichment annual events. This position is responsible for the scheduling of all meeting rooms. Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Management Preferences Excellent written and oral communication skills. Ability to exercise judgment and discretion in problem solving while managing projects and processes. Previous experience in higher education setting working directly with students. Previous experience working with common office management software (Outlook, PowerPoint, Adobe, Excel, etc.). Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. Equal Opportunity Employer Statement The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities. Required Documents Cover Letter Curriculum Vitae / Resume List of References Optional Documents (Optional: Highlight anything if needed) Posting Supplemental Questions Required fields are indicated with an asterisk (*). * Please select the response below that best describes your experience/education for the Executive Assistant position. Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline. Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience) High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience) None of the above #J-18808-Ljbffr