Office Manager

Job Description

Job Description

Office Manager

Location: Nashville, TN – On-site
Job Type: Full-time
Salary: $60,000–$65,000 per year, depending on experience

About the Role

Gardens of Babylon Landscapes is seeking a resourceful, highly organized Office Manager to help keep our administrative and office operations running smoothly.

This is a broad, hands-on role that works across multiple areas of the company, including office and facilities operations, Finance, Human Resources, Procurement, insurance, and company administration. The Office Manager will serve as a central point of coordination for administrative needs that require local execution, problem-solving, and follow-through.

We're looking for someone who takes ownership. The right person is comfortable being handed a problem or project, figuring out what needs to happen, coordinating with the appropriate people, and driving it through completion without requiring constant follow-up.

What You'll Do

Office & Administrative Operations

• Own day-to-day office and facility coordination, including service vendors, supplies, shared equipment, common areas, access, mail, packages, and other workplace needs.
• Troubleshoot office and administrative issues and coordinate with internal teams or outside vendors to resolve them.
• Manage administrative projects, special initiatives, and other operational needs through completion.
• Coordinate logistics for company meetings, trainings, and internal events.
• Provide local administrative support when physical execution is needed.

Company Records & Compliance

• Manage established processes for company licenses, registrations, permits, renewals, and similar records.
• Track deadlines, gather required information, coordinate submissions, and maintain documentation.

Finance & Procurement Support

• Provide local support to Accounts Payable, including check printing, document handling, mailing, and supporting documentation.
• Assist Accounts Receivable with deposits, documentation, and other local administrative needs.
• Provide administrative support to Procurement.
• Assist with gathering records and documentation for audits and other financial processes.

HR & Employee Support

• Coordinate the local and physical aspects of employee onboarding and offboarding, including workspaces, computers and equipment, access, and coordination with IT.
• Assist with employee records, forms, communications, and other HR administration.
• Coordinate employee celebrations, recognition activities, and staff events.
• Support logistical needs for our seasonal H-2B workforce, including travel, housing setup, maintenance, and seasonal transitions.

Insurance Claims

• Coordinate administrative processing of vehicle, workers' compensation, property, and other assigned insurance claims.
• Gather documentation, communicate with brokers and carriers, and track claims and outstanding needs through resolution.

What We're Looking For

• 3+ years of experience in office management, administrative operations, project coordination, executive support, or a related role; 5+ years preferred.
• Demonstrated ability to independently manage projects and responsibilities through completion.
• Strong organizational and project-management skills with the ability to manage multiple priorities.
• Resourceful problem-solver who is comfortable researching unfamiliar issues and determining next steps.
• Strong written and verbal communication skills.
• Reliable, accountable, and highly attentive to detail.
• Good judgment about when to act independently and when to ask for help or escalate an issue.
• Comfortable working across departments and with employees at all levels of an organization.
• Comfortable learning and working across multiple business software platforms.
• Experience with office/facilities management, finance administration, HR administration, or similar cross-functional operations preferred.
• Bilingual English/Spanish preferred, but not required.

About Gardens of Babylon

Gardens of Babylon Landscapes is a Nashville-based landscaping company serving residential and commercial clients throughout Middle Tennessee. Since 2003, we've grown to provide landscape design/build, residential and commercial maintenance, and retail garden center services.

Our core values are Safety, Responsibility, Collaboration, Growth, and Ganas (Passion) . We're looking for someone who brings those values to their work and takes pride in helping the people and operations around them succeed.