Bookkeeper / Accounting Assistant

Job Description

Job Description

Company Overview

UltraFlex Power Technologies is a leading manufacturer of industrial induction heating equipment, committed to innovation and excellence in the manufacturing sector. Our systems serve engineers, foundries, manufacturers, and labs worldwide. We are seeking a detail-oriented and reliable Bookkeeper / Accounting Assistant to join our dynamic team at our Ronkonkoma, NY headquarters.

About the Role

You will keep our day-to-day financial records accurate and current — recording and categorizing transactions, managing the full AP/AR cycle, reconciling bank and credit card accounts, and supporting monthly reporting. You will work closely with our accounting team and take a proactive approach to spotting and resolving discrepancies.

Key Responsibilities

•      Manage full-cycle Accounts Payable and Accounts Receivable, including invoice and credit processing, vendor payments (check/ACH), and customer portal submissions.

•      Record and categorize daily financial transactions in QuickBooks and complete the posting process.

•      Investigate and resolve payment discrepancies; apply wire and check payments accurately.

•      Process and reconcile credit card transactions.

•      Perform monthly bank and credit card reconciliations, comparing bank information to company records.

•      Assist with intercompany transactions and ensure proper documentation.

•      Prepare account analyses and resolve financial discrepancies on a monthly basis.

•      Maintain organized digital and paper financial records in compliance with company standards.

•      Support the preparation of scheduled financial reports.

•      Assist with tax-related documentation and perform additional accounting tasks as assigned.

Qualifications

•      Associate degree preferred, or equivalent experience.

•      Minimum of 5 years of experience in general accounting or a related field.

•      3–5 years of hands-on experience with QuickBooks.

•      Minimum 2 years of experience in a manufacturing environment (required); familiarity with inventory/build processes is a strong plus. 

•      Proficiency in Microsoft Office Suite.

•      Solid understanding of accounting principles and financial reporting.

•      Analytical skills to identify errors and discrepancies; high level of accuracy, efficiency, and accountability.

•      Strong communication and interpersonal skills to collaborate with accounting team members and vendors.

•      Strong work ethic, initiative, punctuality, and consistent attendance.

•      Ability to adapt and prioritize effectively in a fast-paced environment.

•      Discretion and confidentiality in handling financial information.

What We Offer

•      Competitive compensation

•      Health, dental, and vision insurance

•      401(k) with company matching

•      Paid time off

•      Friendly and supportive work environment

•      Opportunities for career advancement within an international organization

Work Schedule & Location

•      Monday to Friday, office-based role

•      Job Type: Full-time

•      Must reliably commute to Ronkonkoma, NY 11779, or plan to relocate before starting work (required)