Executive Assistant

About the Role Want to build a brighter, bolder future and cultivate your career? Join Ecolab’s team and help create a world in which we all thrive. Ecolab is seeking a Sr Administrative Assistant to join our team in Houston, TX . As a Sr Administrative Assistant, you’ll be at the heart of a dynamic team, supporting Nalco Water Downstream senior leaders and helping drive business success. You’ll bring structure, clarity, and energy to every task – whether it’s coordinating meetings, managing calendars, or supporting HR, finance, and customer‑facing processes. This is your opportunity to grow your career while helping others thrive. How You’ll Make An Impact Perform general administrative duties in support of individuals, teams, and business processes Develop, compile, and analyze basic information for inclusion in reports or presentation materials Prepare charts, graphs, and tables to support business insights and decision‑making Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning Arrange domestic and international travel, including visa processing Provide HR‑related support for hiring, onboarding, promotions, transfers, and terminations Assist with processing legal contracts and maintaining accurate customer master data Compile and edit presentation content from multiple sources and distribute reports to stakeholders Maintain agendas, action lists, and program plans, escalating issues when needed Respond to routine correspondence following established procedures Create and manage SharePoint sites and shared drives to keep teams organized Communicate proactively to meet internal and external client needs Maintain key relationships with customers and internal departments to understand and support customer expectations Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns Provide back‑up support to other administrative team members as needed Organize and maintain office systems, supplies, and equipment Position Details Location: Hybrid position located at Ecolab’s Houston Technology Center in Houston, TX; in‑office work aligns with leadership schedules. Work Schedule: Monday‑Friday, 8 am‑5 pm* Occasional after‑hour needs: depending on events, meetings, etc. What Is Unique About This Role Support senior leadership in a fast‑paced, high‑impact environment. Be a trusted partner in both day‑to‑day operations and strategic initiatives. Minimum Qualifications High school diploma or equivalent. 4 years of administrative experience. Immigration sponsorship or relocation is not available for this position. Preferred Qualifications Bachelor’s degree in business or a related field. Intermediate proficiency in MS Office (Outlook, Excel, PowerPoint). Experience successfully managing multiple, competing priorities to meet deadlines. Excellent verbal and written communication skills, with a strong customer‑service focus. Organizational skills and attention to detail. Experience anticipating needs, being resourceful, and using sound judgment and tact. Critical thinking, analytical, and problem‑solving skills. Learning agility; experience quickly gaining knowledge of organizational operations, procedures, and staff. Experience working independently, as well as collaborating in a team environment. Reliability, flexibility and approachability. Process‑oriented, adaptable, reliable, flexible, and approachable. What’s In It For You Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401(k), company‑paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more. Opportunity to take on world‑class challenges, helping customers achieve clean water, safe food, and healthy environments. The ability to make an impact and shape your career with a company passionate about growth. Supportive organization that embraces diversity, inclusion, and welcomes diverse perspectives. Compensation The pay range for this position is $57,800.00 – $86,800.00. Many factors are considered, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws. Benefits Ecolab provides comprehensive, market‑competitive benefits to meet the needs of associates and families. For full details, visit our benefits portal. Potential Customer Requirements Notice Applicants for certain customer‑facing roles may need to undergo additional background screens and/or drug/alcohol testing for customer credentialing. Americans With Disabilities Act (ADA) Ecolab will provide reasonable accommodation (e.g., a qualified sign language interpreter or other assistance) during the application process upon request, in compliance with applicable laws. Our Commitment to a Culture of Inclusion & Belonging We believe that inclusive teams drive best results. Ecolab is committed to fair and equal treatment of all associates and applicants. Hiring, promotion, and advancement are based on qualifications and performance, with no discrimination based on race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity, genetic information, marital status, age, disability, or veteran status. We also honor affirmative action commitments and comply with relevant city ordinances on fair‑chance hiring. #J-18808-Ljbffr Nalco Water, An Ecolab Company