Executive Assistant

Executive Assistant

Roundhouse is hiring an Executive Assistant to support our CEO and President, with additional support for our COO and CIO. You'll manage complex calendars, travel, and communications for the executive team, coordinate company-wide meetings and events, and lead our Office Assistant to keep headquarters running smoothly. The role includes an annual bonus, a zero-cost employee medical plan, and a 401(k) match.

You keep leadership a step ahead. You see the week before it happens. You know which meeting needs a prep doc, which flight needs a backup, and which detail everyone else will miss. You handle sensitive information with total discretion and keep four executives organized at once, so leadership can stay focused on what matters most. If that sounds like you, we want to meet you.

What you'll own:

• Manage complex calendars, scheduling, and meeting coordination for four members of the executive team
• Keep executives prepared for each day, with reminders, priorities, and what's coming next
• Prepare presentations, reports, and correspondence on behalf of leadership
• Coordinate travel, itineraries, and logistics for executive meetings and events
• Handle confidential and sensitive information with discretion

Projects and planning:

• Track key initiatives, projects, and deadlines across departments, and follow up to keep them moving
• Plan and run company-wide meetings, leadership events, and team member engagement activities
• Support expense reporting, budget tracking, and invoice processing for the executive team
• Find and implement process improvements that make administrative work more efficient

Office leadership:

• Supervise and develop the Office Assistant, setting priorities for front-office and administrative support
• Oversee office operations so the workplace runs smoothly and efficiently
• Manage key vendor and building management relationships and escalate issues as needed

What you bring:

• 5+ years supporting senior executives or leadership teams
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Exceptional written and verbal communication skills
• Excellent organization and time management across competing priorities
• Proactive problem-solving and sound independent judgment
• A professional presence and the ability to maintain strict confidentiality
• Flexibility for occasional travel and occasional early morning, evening, or weekend work to support executive activities and company events

Pay and benefits:

• $85,000 - $95,000 annual salary, based on experience, skills, and qualifications
• Annual discretionary bonus
• Medical (including a zero-cost employee plan), dental, and vision
• 401(k) with employer match
• Paid time off plus 9 paid holidays
• Paid maternity and parental leave
• Employee housing discount and cell phone stipend
• Company-paid life insurance, plus short- and long-term disability options
• Mental wellness program and Perks at Work discounts
• Professional development support, peer recognition, and years-of-service awards

About Roundhouse:

Our mission is putting humanity into housing. Since 2008 we've grown into a developer and manager of diverse real estate across four states, with more than 10,000 multifamily units and over $2B in assets under management. We got here by challenging the status quo, identifying emerging markets early, and taking the long view on the places we build and the cities we call home.

Our culture:

One Team: We put people first, work with humility, and celebrate wins together.

Self-Starter: We take initiative, own outcomes, and push ideas forward with energy and purpose.

Forward Thinker: We stay curious, embrace change, and explore better ways to serve our residents and partners.

Commitment to Excellence: We set high standards, double-check details, and take pride in doing the work right.

Ready to keep leadership a step ahead? If you want to be at the center of how a growing company runs and join a team that looks out for each other, apply today.

Roundhouse is an equal-opportunity employer and welcomes candidates from all backgrounds and experiences to apply.