office assistant

Benefits:

401(k)

Health insurance

Paid time off

401(k) matching

Dental insurance

About the Role:

ProRehab HealthCare Group of Companies is looking for a motivated and organized Office Assistant to join our team in Pleasanton, CA! This is a fantastic opportunity to be part of a dynamic healthcare environment where your administrative skills will make a real difference in the lives of patients and staff alike.

Responsibilities:

Greet and assist patients, visitors, and staff in a professional and welcoming manner

Answer and direct incoming phone calls, emails, and correspondence

Schedule appointments and manage calendars for clinical and administrative staff

Maintain and organize patient records, files, and office documentation

Support billing, data entry, and insurance verification processes

Order and manage office supplies and inventory

Assist with general clerical duties including copying, scanning, and filing

Requirements:

High school diploma or equivalent required; associate's degree preferred

Prior experience in an administrative or office support role, preferably in healthcare

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Ability to multitask and prioritize in a fast-paced environment

Friendly, professional demeanor with a patient-first attitude

About Us:

ProRehab HealthCare Group of Companies is a trusted provider of comprehensive rehabilitation and healthcare services serving the Pleasanton, CA community. Our patients choose us for our compassionate, high-quality care and our commitment to helping them achieve their best health outcomes. Our team members thrive in a supportive, collaborative workplace where professional growth and making a meaningful impact go hand in hand.