Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to serve as the first point of contact for visitors and callers in our office. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming workplace while providing day-to-day support to a busy team. The role requires a detail-oriented approach on site Monday through Friday, 8:00 AM to 5:00 PM, with a strong ability to manage front desk activity and keep office operations running smoothly.

Responsibilities:
• Welcome guests and maintain a detail-oriented front desk presence that reflects the organization well.
• Handle incoming phone calls, route inquiries to the appropriate team members, and take accurate messages when needed.
• Provide administrative support to staff through scheduling assistance, document handling, and general office coordination.
• Monitor office inventory levels and arrange timely purchases for supplies, snacks, and other workplace essentials.
• Perform data entry and maintain organized records to support daily business operations.
• Serve as a key point of contact for office access and communications by screening requests and directing them appropriately.
• Help maintain an orderly office environment by supporting routine administrative and reception-related tasks.• Previous experience in an administrative assistant, receptionist, or front office support role.
• Ability to manage inbound calls professionally and direct communications efficiently.
• Strong organizational skills with attention to detail in data entry and record maintenance.
• Comfortable working on site in Dallas, Texas, Monday through Friday from 8:00 AM to 5:00 PM.
• Experience ordering office supplies and monitoring inventory for workplace needs.
• Strong interpersonal skills with the ability to interact professionally with visitors, employees, and callers.
• Ability to prioritize tasks, stay organized, and support multiple administrative needs throughout the day.