Executive Assistant, Devens Cell Therapy

Executive Assistant, Deven's Cell Therapy The primary focus of the Executive Assistant, Deven's Cell Therapy role will be to provide administrative and executive support at the BMS Cell Therapy Facility in Devens, MA and to assist with all aspects of daily administrative management at a detailed level. The Executive Assistant will be proficient in all aspects of corporate administration, executive calendar, email, and conference room management, arrange travel itineraries and process expense reports, PowerPoint preparation, meeting and event coordination. This role will also process, track, reconcile, and update invoices for office and miscellaneous supplies. Shifts Available M - F, Standard Working Hours Responsibilities Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the larger organization and other administrative personnel to provide the highest level of support for the Devens Cell Therapy Facility. Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans and expense reports, itineraries, and agendas. Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross‑functional professional alliances. Prioritize conflicting needs; handle matters expeditiously and proactively. Follow‑through on projects to successful completion, often with deadline pressures. Ability to discern between urgent and important, and to ask for help when needed. Attend staff and department meetings and assist in administrative management of these meetings as required; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required. Disclaimer: This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job‑related duties as requested by management. Minimum Requirements Diploma or Degree in Business Administration or equivalent qualifications. 10+ years Administrative experience with progressive responsibilities. 3+ yrs supporting VP level or above preferred. Experience in providing support and assistance at corporate level at large or fast paced growing organizations. Demonstrated relevant experience with Microsoft Office, an Outlook Ninja and a general understanding of IT technology including SharePoint. Excellent organizational, record keeping and communication skills (oral and written). A strong work ethic to generate high quality work under tight deadlines. Must have a can‑do attitude, be resourceful, and have an approachable demeanor. Ability to anticipate and be proactive is critical. Experience working within the fields of biotechnology, life science or project management sectors preferred. Compensation Overview Devens - MA - US: $82,090 - $99,477 The starting compensation range(s) for this role are listed above for a full‑time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job‑related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Benefits Health Coverage: Medical, pharmacy, dental, and vision care. Wellbeing Support: Programs such as BMS Well‑Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP). Financial Well‑being and Protection: 401(k) plan, short‑ and long‑term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support. On‑site Protocol BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site‑essential, site‑by‑design, field‑based and remote‑by‑design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role: site‑essential roles require 100% of shifts onsite at your assigned facility; site‑by‑design roles may be eligible for a hybrid work model with at least 50% onsite; field‑based and remote‑by‑design roles require the ability to physically travel to visit customers, patients or business partners. Supporting People With Disabilities BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to View email address on click.appcast.io. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement. Candidate Rights BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. Data Protection We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. R1602330 : Executive Assistant, Deven's Cell Therapy #J-18808-Ljbffr Bristol Myers Squibb