Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a manufacturing organization in California on a contract basis with the potential for a permanent role. This position supports the full receivables cycle, including invoicing, cash application, collections, and account reconciliation, while helping maintain accurate customer records and timely payment activity. The ideal candidate brings strong analytical skills, careful attention to detail, and the ability to work cross-functionally to resolve billing and payment issues efficiently.

Responsibilities:
• Create and issue customer invoices and account statements while ensuring billing records are complete and accurate.
• Record incoming payments promptly, applying cash receipts to the correct customer accounts and specific orders.
• Review aging activity and outstanding balances to identify overdue accounts and prioritize follow-up actions.
• Research payment variances such as deductions, short pays, and chargebacks, then work toward timely resolution.
• Evaluate new customer accounts through background review processes and support credit term setup decisions.
• Maintain customer account information, including master data and payment terms, to support accurate receivables processing.
• Carry out collection efforts in line with established procedures, document outreach activity, and escalate higher-risk situations when needed.
• Reconcile customer accounts, clear unapplied cash items, and assist with month-end accounts receivable close and reporting.
• Partner with Sales, Customer Service, Shipping, and Accounting teams to address invoice disputes and provide supporting documentation to customers upon request.• 2–5 years of experience in accounts receivable, collections, or a related accounting function.
• Working knowledge of ERP platforms such as Microsoft D365, SAP, Oracle, NetSuite, or comparable systems is preferred.
• Background handling high-volume transactional work in a fast-paced environment is preferred.
• Solid understanding of accounts receivable processes, commercial collections, billing activities, and cash application.
• Proficiency in Microsoft Excel, including functions such as VLOOKUPs, Pivot Tables, and basic reporting.
• Strong attention to detail with a high level of accuracy in financial data entry and reconciliation.
• Effective organizational, time management, verbal, and written communication skills.