Office Manager

Job Description

Job Description

Office Manager & Facilities Coordinator

Location: Fremont, CA (On-Site) 25-30 hours

About Nidec Genmark Automation

Nidec Genmark Automation is a global leader in semiconductor automation solutions, delivering innovative technologies that help manufacturers improve efficiency and productivity. We are seeking a proactive, organized, and service-oriented Office Manager & Facilities Coordinator to help create an exceptional workplace experience while ensuring the smooth operation of our Fremont headquarters.

Why Join Us?

• Be a key contributor to a growing, innovative technology company.
• Take ownership of workplace operations and employee experience.
• Work closely with leadership and cross-functional teams.
• Enjoy a dynamic role that combines office management, facilities coordination, event planning, and environmental health & safety support.
• Competitive compensation, comprehensive benefits, and opportunities for growth.

What You'll Do

Office Operations

• Manage the day-to-day operations of the Fremont office.
• Ensure office spaces, conference rooms, kitchens, and common areas are organized, fully stocked, and operating efficiently.
• Order and manage office supplies, equipment, and workplace resources.
• Maintain office phone and voicemail systems.
• Welcome visitors and provide exceptional customer service to employees and guests.

Facilities Management

• Serve as the primary liaison with building management, landlords, and service providers.
• Coordinate facility maintenance, repairs, inspections, and improvement projects.
• Manage vendor relationships and service contracts, including HVAC, electrical, plumbing, janitorial, landscaping, elevator, fire alarm, and security systems.
• Conduct routine facility inspections and respond to urgent maintenance requests.
• Monitor building systems and help maintain a comfortable work environment.

Environmental Health & Safety (EH&S)

• Support compliance with OSHA, environmental, fire safety, and local regulatory requirements.
• Coordinate inspections, drills, permits, licenses, and required reporting activities.
• Manage hazardous waste accumulation areas and vendor relationships.
• Maintain facility records and compliance documentation.
• Partner with HR to support workplace safety training and emergency preparedness programs.

Employee Support & Events

• Assist HR with new hire onboarding logistics, including workspace setup, badges, photos, and facility orientation.
• Plan and coordinate employee events, celebrations, meetings, and special activities.
• Respond promptly to employee facility-related requests and workplace support needs.

Qualifications

• 5+ years of experience in office management, facilities coordination, workplace operations, or a related role.
• Experience managing vendors, budgets, maintenance schedules, and office services.
• Strong organizational skills with the ability to manage multiple projects and priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office 365.
• Strong problem-solving abilities and attention to detail.
• Experience supporting manufacturing, semiconductor, or technology environments is highly preferred.
• Knowledge of OSHA, EH&S, facility compliance, or hazardous waste programs is a plus.

Ready to Make an Impact?

If you're a hands-on professional who enjoys creating organized, safe, and engaging workplaces while supporting employees and business operations, we'd love to hear from you.

Apply today and join the team at Nidec Genmark Automation!

\nCompany Description

Nidec Genmark Automation, Inc. was founded as Genmark Automation in 1989. Since then, the company has grown into a global leading OEM supplier of atmospheric and vacuum transfer robots and peripheral equipment. In addition to designing, developing and manufacturing high precision robotics, motion control and integrated tool automation solutions, we combine decades of engineering expertise with an appetite for innovation, to create custom solutions for the global semiconductor, data storage and flat panel display industries.

The company’s products are designed to optimize equipment and factory productivity. Our solutions include complete automated wafer transfer systems and integration software, offering high-performance and reliability for OEM process tool manufacturers, allowing them to focus on developing next-generation process technology. Nidec Genmark Automation distributes and supports our products through a global sales and support infrastructure operating out of offices in the USA, Germany, Japan, Taiwan and China.

Nidec Genmark Automation, Inc. is a NIDEC Group Company

Company Description

Nidec Genmark Automation, Inc. was founded as Genmark Automation in 1989. Since then, the company has grown into a global leading OEM supplier of atmospheric and vacuum transfer robots and peripheral equipment. In addition to designing, developing and manufacturing high precision robotics, motion control and integrated tool automation solutions, we combine decades of engineering expertise with an appetite for innovation, to create custom solutions for the global semiconductor, data storage and flat panel display industries.\r\n\r\nThe company’s products are designed to optimize equipment and factory productivity. Our solutions include complete automated wafer transfer systems and integration software, offering high-performance and reliability for OEM process tool manufacturers, allowing them to focus on developing next-generation process technology. Nidec Genmark Automation distributes and supports our products through a global sales and support infrastructure operating out of offices in the USA, Germany, Japan, Taiwan and China.\r\n\r\nNidec Genmark Automation, Inc. is a NIDEC Group Company