Payroll Director

Payroll Manager

Manages the payroll processes for the Springfield Public Schools and the City of Springfield. Provides external reporting to state and federal authorities for employees' gross wages and benefits. Works closely with Human Resources to be certain that employees are paid both timely and accurately.

The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

• Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Directs the activities of the department, which include planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards.
• Provides detailed analysis of employees by non bargaining and bargaining unit for compliance with contracts for rates of pay. Reviews individuals on a regular basis for payroll anomalies.
• Reviews each payroll for City and SPS each week proir to posting from an overall balancing perspective to make sure pay and deduction amounts appear reasonable.
• Provides daily maintenance of the Employee Self Service Module. Reviews and responds appropriately to employee concerns with compensation, profile concerns, and general system access to reduce the number of phone calls for general information.
• Verifies payroll data and submission to MA State Teachers' Retirement System monthly.
• Balances and files Form 941 for the DOR and IRS quarterly, balances and filies Form W2 with employees, DOR and SSA at year end. Balances and files DUA for unemployment data quarterly.
• Performs related duties of a similar nature and level as assigned.

Knowledge of Microsoft Access and Munis table and data structure and reporting requirements

Knowledge of Munis HR/Payroll and TimeClock Plus (TCP) time and attendance systems

Knowledge of teacher contracts and retirement eligibility

Knowledge of Federal and State labor laws

Ability to read and understand contracts

Ability to analyze and make sense of misapplied logic

Ability to use Excel to construct pivot tables

Ability to assemble pay rules and identify potential problems

Ability to respond appropriately to poorly worded requests

Ability to compile and review data from various perspectives and maintain data integrity

Ability to identify calculation errors and make corrective actions

Ability to supervise and evaluate employees

Ability to prioritize and assign work

Ability to balance competing requirements and needs of client organizations

Ability to develop and write reports, policies, and correspondence

Ability to handle common inquiries or complaints

Ability to respond to questions from students, faculty, staff, and visitors

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to use (or learn to use) computer software and systems applicable to the position

Ability to collect, organize, and interpret data and prepare accurate records

Ability to compare data from a variety of sources for accuracy and completeness

Ability to organize large volumes of detailed data and information

Ability to verify and maintain accuracy of detailed data and information, detect data errors

Ability to maintain well-organized materials, files, systems and tools

Ability to adapt to changes in work situations and priorities

Ability to reason/analyze; use logic to identify and resolve problems

Ability to evaluate, organize, and summarize data and information

Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities

Skill in utilizing interpersonal skills to relate and interact with a diverse population

Skill in detail-oriented planning and able to set priorities, objectives, and meet deadlines

Ability to provide positive and effective customer service

Ability to adapt to and accommodate new methods and procedures

Ability to work independently or as a member of a team

Ability to apply listening skills, work under pressure, address conflict and solve problems

Ability to read, analyze and interpret standard, policies, procedures and regulations

Ability to effectively present information using attention to detail and accuracy

Ability to exercise good judgment

Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone

Ability to communicate effectively orally and in writing

Bachelor's degree in Accounting, Finance, Business Administration, or related field required.

Minimum 5 years' experience in a complex and demanding payroll, accounting, finance, or related environment required with at least two years in a supervisory capacity.