Administrative Assistant

Benefits:

Bonus based on performance Health insurance Training & development Binyod is seeking a proactive, detail-oriented Administrative Assistant to support the HR Director and coordinate daily HR and office operations. This position serves employees, managers, visitors, and vendors; keeps records and schedules organized; supports onboarding and offboarding; and helps deliver meetings, training, and company events. The successful candidate will communicate professionally, manage multiple priorities, and protect confidential information. Detailed Responsibilities 1. Office Administration and Front-Office Operations - Manage daily office operations and provide general administrative support to employees and departments. - Answer phone calls, respond to general emails, greet visitors, and direct inquiries to the appropriate person or department. - Monitor office supply levels, place orders, and coordinate purchases and deliveries with approved vendors. - Organize and maintain electronic and physical administrative files using established naming and recordkeeping practices. - Schedule meetings, reserve rooms, prepare agendas, and coordinate meeting logistics and materials. - Prepare, format, proofread, and distribute letters, reports, presentations, and other business documents. - Manage incoming and outgoing mail, deliveries, packages, and shipments. - Maintain an organized, professional, safe, and welcoming office environment. 2. Direct Support to the HR Director - Provide day-to-day administrative support to the HR Director and assist with assigned priorities and special projects. - Coordinate HR meetings, appointments, interviews, calendars, reminders, and follow-up communications. - Prepare HR reports, presentations, employee communications, forms, and supporting documents. - Track HR deadlines, action items, project milestones, and outstanding requests; follow up with responsible team members. - Help organize and update employee handbooks, HR policies, procedures, templates, and forms. 3. Employee Onboarding and Offboarding - Coordinate the administrative steps for new-employee onboarding from accepted offer through orientation completion. - Prepare onboarding packets, employment forms, checklists, policy acknowledgments, and welcome materials. - Schedule orientation sessions, required training, introductions, and first-week activities. - Follow up with new employees to ensure all required paperwork and documentation are completed on time. - Maintain onboarding trackers and update employee records as authorized. - Coordinate offboarding checklists, exit documentation, access removal, and equipment-return activities. - Collect company property, including access cards, keys, documents, devices, and other assigned equipment. 4. Employee Services and Internal Communication - Serve as a point of contact for general employee administrative questions and route HR-specific or sensitive matters appropriately. - Help employees locate HR forms, policies, procedures, benefits resources, and other company information. - Support employees and managers with scheduling, documentation, and routine administrative requests.