Administrative Associate 1

Administrative Associate 1

Pay Rate Range: $30.00 $38.00/hr (DOE) Employment Type: Contract Schedule: Full-time, MondayFriday | 8:00 AM 5:00 PM Location: Stanford, CA (Onsite or Hybrid, as specified by department)

Tekberry is seeking a highly organized and detail-oriented Administrative Associate 1 to join our client, Stanford University. This role supports faculty, researchers, and department staff in daily administrative and operational tasks. The ideal candidate will thrive in a fast-paced academic environment, demonstrate strong communication and multitasking skills, and handle confidential information with discretion.

Responsibilities

• Provide general administrative support including calendar management, meeting scheduling, and document preparation.
• Process routine financial transactions (P-Card/T-Card verification, reimbursements, purchase orders).
• Assist with travel arrangements, itineraries, and expense report processing.
• Serve as front-line contact for visitors, callers, and internal inquiries.
• Maintain office organization manage supplies, mail, filing systems, and equipment.
• Draft and proofread correspondence, reports, and forms.
• Provide logistical support for small departmental events or meetings.

Must-Have Qualifications

• High School Diploma or GED required.
• 23 years of administrative or office experience.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Excellent organizational and verbal/written communication skills.
• Ability to maintain confidentiality and demonstrate strong attention to detail.
• Proven ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

• Prior experience supporting higher-education or research environments.
• Familiarity with Oracle Financials, SmartSheets, or similar systems.
• Customer service-focused, professional demeanor.