Administrative Specialist

Summary

The Office of Administrative Law Judges (OALJ) is responsible for conducting adjudicatory hearings and issuing decisions for the Department of Labor under more than 80 different laws and executive orders. OALJ functions like a judicial court. Hearings are required to be conducted in accordance with the Administrative Procedures Act, which requires the application of the principles of due process similar to civil cases heard in the courts.

This position is Outside of the Bargaining Unit.

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Duties

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Major Duties:

• Provides administrative services to the ALJ staff to include IT, supplies, procurement, budget and finance, human resources, safety and health, and travel.
• Provides information, analysis, advice, and recommendations on administrative matters to the DCJ.
• Monitors the effectiveness of court operations; identifies problems; recommends and implements procedures and administrative changes.
• Maintains professional relationships with Judges, attorney-advisors, and law clerks.
• Serves as the primary contact with computer specialists in both the OALJ National Office and OCIO (manages the network) and provides on-site support for concerning problems remediation for both the network and IT equipment.
• Manages and controls expenditures for supplies and procurement of any items needed by the District Office including all contracts for office equipment and necessary services such as equipment maintenance and translation requirements.
• Utilizes Enterprise-Wide DOL systems to perform procurement, human resource and financial functions.
• Manages the recruitment, interview, and selection of attorneys, paralegal specialists and oversees College Extern hiring program.
• Reviews requests and motions from parties and, if such requests should be granted, prepares appropriate orders and related legal documents based upon the circumstances of the case and the legal requirements for judicial approval.
• Functions as the records officer for the district office and manages FOIA requests.

Requirements

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Conditions of employment

• Must be a U.S. Citizen.
• Must be at least 16 years old.
• Candidate required to obtain the necessary security/investigation level.
• Requires a probationary period if the requirement has not been met.
• May require to obtain and maintain a current Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) program certification.

Qualifications

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. POSITION TITLES ALONE CANNOT BE USED TO DETERMINE IF YOU ARE QUALIFIED. PLEASE LIST DATES IN MM/DD/YYYY FORMAT. THIS IS IMPERATIVE IN DETERMINING IF WHETHER YOU HAVE AT LEAST ONE YEAR OF CREDITABLE SPECIALIZED EXPERIENCE. DATES WILL NOT BE ASSUMED.

For GS-12: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-11 in the Federal Service. You must meet the Specialized Experience to qualify for Administrative Specialist, as described below.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Examples of specialized experience include:

- Performing administrative services to support the organization's mission such as IT support, supply management, procurement, budget/finance, human resources, safety and health, and/or travel functions;

- Monitor and evaluate court operational effectiveness; identify emerging issues; and/or recommend and implement administrative and procedural improvements to enhance efficiency and compliance;

- Communicating with diverse internal and external stakeholders to implement process-improvement strategies that support organizational mission and operational goals;

- Supporting adjudicatory and legal teams by managing case and data tracking, preparing reports, and ensuring accurate, timely, and secure handling of electronic hearing and trial record requirements.

Education

At this GS-12 level position, there is no substitution of education for experience.

Additional information

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION

For more information, click Telework Position Information. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Based on agency needs, additional positions may be filled using this vacancy.

The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information.

The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act.

Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions.

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.