Administrative Specialist

RESPONSIBILITIES

• Provide general administrative support to the unit's Principal Manager and unit staff. o Extensive calendar management using MS Outlook, with particular emphasis on scheduling meeting requests; resolving scheduling conflicts, shifting appointments and meetings in consultation with other parties as needed. Independently and proactively identifies calendar conflicts on short and long-term basis.

o Frequent use of MS Outlook, MS Excel, PowerPoint and Word requiring high-level proficiency and extensive knowledge of application's functionalities. Periodic use of Visio, requiring above-average proficiency in use and familiarity of applications' functionalities; working knowledge of Access for use on an as-needed basis.


• Billing/Invoice and Contract Administration o Use Fi$cal for contract administration and invoice processing.

o Routing of invoices for approval. Log invoices into Fi$cal and work with budget analyst to put invoices on track to be paid timely. Research, when required, in order to confirm billing and fund code are correct and is as stated in the contract.


• Assist with contracting tasks. o Create and submit requisitions in Fi$cal.

o Tracking and administration assistance of contract amendments


• Research and Report Development o Research information for various work product or background references via staff inquiries, internet/intranet search, network drives, CAFM, and other information sources. Incorporation of data and editing multiple sources of information into reports of moderate complexity.


Working Conditions


The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.


Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• ADMINISTRATIVE SPECIALIST

Additional Documents

• Job Application Package Checklist

Position Details Job Code #:
JC-523114


Position #(s):
156-100-3013-XXX

Working Title:
Administrative Specialist JO#6691


Classification:
ADMINISTRATIVE SPECIALIST $5,614.00 - $7,858.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
1


Work Location:
San Francisco County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Department Information
OVERVIEW

The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.

The Administrative Specialist will provide a variety of clerical and general administrative support duties in the coordination of projects and programs for the Facility Operations unit. The incumbent supports administration of internal programs and processes and procedures associated with the budget, employees and major programs of the Facility Operations unit. Duties include data entry; collecting, formatting, and distributing reports; drafting correspondence; coordinating meetings and arranging travel and processing travel expense claims; prepare agendas; take meeting minutes; and other tasks as assigned. This position also provides administrative support to the Principal Manager of the Facility Operations unit.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.


Department Website:


Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/26/2026
Who May Apply
This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


Judicial Council of California
Primary Cert Contact
Attn: Please Apply in Benefits Section below
455 Golden Gate Avenue


San Francisco , CA 94102-3688


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

Two (2) years of experience in administrative support, database maintenance, or meeting/event

planning.

OR

Associate's degree, preferably in the area of assignment. Additional directly related experience

and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of

experience performing the duties of a class comparable in the level of responsibility to that of an

Administrative Assistant in a California superior court or California state-level government entity.

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.


Benefits
HOW TO APPLY

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on July 26, 2026 .

To complete an online application, go to job opening # 6691 at

To complete the online application, please click the Apply for Job button.

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at View phone number on click.appcast.io. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: View phone number on click.appcast.io.

PAYMENT & BENEFITS

$5,614 - $7,858 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying commuting costs

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• FlexElect Program

• Pretax Parking

• Long Term Disability Program (employee paid/optional)

• Group Legal Plan (employee paid/optional)

• Public Service Loan Forgiveness (PSLF) eligibility


The Judicial Council of California Is an Equal Opportunity Employer.


Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website:
Human Resources Contact:
Willie Yapching
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View email address on click.appcast.io


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
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View email address on click.appcast.io
California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Supplemental Questionnaire


Supplemental Questions


To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.


1. Please describe what interests you about this job and why you believe it is a good fit.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.