Facilities & Events Coordinator - Fort Labs - Enterprise Physical Operations

Position Summary Scheduled Hours 40. The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by the PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission‑driven environments that support students, faculty, staff, patients, researchers, and community partners. Primary Duties & Responsibilities Building Operations & Customer Support: Serve as the primary point of contact for building occupants, visitors, and vendors, providing responsive and professional support. Manage and respond to building service requests (e.g., access, shared resources, reservations), ensuring timely resolution and follow‑through. Provide front desk coverage as needed, including assisting with general inquiries and building access coordination. Facilities Coordination & Maintenance: Conduct routine building walkthroughs to identify maintenance, safety, and operational issues. Submit, monitor, and track facilities and maintenance requests through completion. Coordinate vendor services and equipment repairs, ensuring timely execution and communication. Signage & Documentation Support: Create, order, and coordinate installation of office, lab, mailbox, and operational signage. Maintain accurate operational records and tracking systems (e.g., work logs, equipment tracking, key management, and internal operational guides). Monitor and support shared services and resources, including reservations, equipment usage, and storage areas. Supply & Vendor Management: Manage inventory of shared supplies, including ordering, stocking, and maintaining organized storage areas. Coordinate with vendors to support building operations, including service scheduling and issue resolution. Ensure seamless communication and efficient collaboration with vendors related to the NRB. Administrative & Operational Support: Support team operations by preparing meeting materials, tracking action items, and providing status updates. Assist in maintaining operational documentation and contributing to process improvements and standardization efforts. Document meeting minutes that clearly capture decisions, defined action items, responsible parties, and deadlines. Working Conditions Job Location/Working Conditions: Normal office environment. Physical Effort: Typically sitting at desk or table, frequently walking or standing, and often lifting up to 25lb. Equipment: Office equipment. Coffee equipment. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification or professional license required. Work Experience: Relevant Experience (2 Years). Skills: Not Applicable. Driver’s License: A driver’s license is not required for this position. Preferred Qualifications Education: Associate degree. Certifications/Professional Licenses: No additional certification or professional license unless stated elsewhere. Work Experience: Administrative or Coordination Role in a Facilities Environment (4 Years). Skills: Accountability, Adaptability, Asset Tracking, Critical Thinking, Customer Service, Detail‑Oriented, High Accuracy, High Reliability, Microsoft Office, Multitasking, Oral Communications, Organizational Commitment, Prioritization, Professional Writing, Self‑Starter, ServiceNow Platform, Team Collaboration, Time Management, Working Independently, Work Orders, Written Communication. Grade & Salary Range Grade G07‑H. Salary Range $19.29 – $29.91 per Hour. Benefits Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Free Metro transit U‑Pass for eligible employees. 403(b) Retirement Savings Plan with employee and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program, financial resources, access to dietitians, and more. 4 weeks of caregiver leave for new parents and additional family care resources. Tuition coverage for employee and family up to 100% for undergraduate level at WashU and 40% elsewhere after seven years. EEO Statement Washington University in St.Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University