Administrative Specialist

Law firm is seeking an Administrative Specialist to join their Los Angeles office.

Responsibilities:

• Coordinate office-wide events, including planning, logistics, vendor management, and internal communications
• Serve as primary liaison with building management, vendors, and facilities partners
• Support intranet management, updates, usage reporting, and internal communications tools
• Assist with business continuity planning, security procedures, and office safety compliance requirements
• Coordinate technology, security, and office operations support (badging, floor warden duties, emergency readiness)
• Manage facility work orders, vendor contracts, and maintenance coordination in partnership with operations staff
• Support space planning, asset tracking, and art inventory management
• Assist Marketing and Recruiting teams with event coordination, sponsorships, and firmwide initiatives
• Prepare reports, expense documentation, and administrative materials with a high level of accuracy
• Support conference room scheduling, travel coordination, meeting logistics, and AV setup
• Support sustainability tracking and other reporting initiatives as needed

Qualifications:

• Bachelor's degree required
• Minimum 10+ years of administrative experience in a professional services or law firm environment required
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) required
• Strong experience with tools such as Chrome River, Aderant, SRM, Adobe Acrobat, and similar systems a must
• Advanced Excel skills (pivot tables, charts, calculations) required

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

Salary Range: $120-130K

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