Administrative Assistant, Executive

Job Description

Job Description

About MCU:

At Municipal Credit Union, we believe that an incredible culture helps create a happy and motivated team that works hard to achieve the best results for themselves and their members. For more than 100 years, MCU has provided affordable financial products and convenient services to a membership base that is now comprised of over 600,000 individuals. With each new generation we have the pleasure of interacting with, we maintain the credit union promise of people helping people.

Our Mission:

To help hard-working New Yorkers build better tomorrows

Our Vision:

Be New York's most loved financial institution by helping our members build their best financial futures

Overview:

The Administrative Assistant provides comprehensive support to manager, executive leadership and various committees, ensuring efficient operations, accurate documentation, and effective communication across the organization. This role requires a detail-oriented, proactive professional who can manage multiple priorities and maintain confidentiality.

 

Responsibilities :

• Coordinate and schedule meetings for executive leadership, including committees assigned and others as needed
• Manage large-scale meetings and coordinate internal/external participants, as assigned
• Maintain and update executive calendars as needed.
• Assist with travel and restaurant reservations
• Circulate, finalize, and collect signatures for documents as requested
• Record meetings and ensure accurate retention of approved policies and minutes in Smart Sheet and for assigned committee meetings and others as needed.
• Assist with preparation and circulation of materials for meetings
• Process expense reports and invoices for executive leadership team.
• Assist with regulatory exams and internal audits by gathering and providing requested executive meeting materials as needed.
• Organize departmental mail and route pieces to appropriate leaders.
• Order and organize supplies for executive area and pantry
• Serve as in-house notary as needed.
• Support Communications with executive correspondence as requested.
• Monitor shared inboxes, act when required or ask manager as needed.
• Compile and circulate materials for meetings and presentations.

Requirements :

• Minimum of 3 years of experience in executive or committee-level administrative support.
• Associate's or Bachelor's degree in Business Administration or a related field.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with calendar management, document retention systems (e.g., Smart Sheet), and Microsoft Office Suite
• Ability to maintain a high level of confidentiality and utilize discretion to handle sensitive information.
• Notary certification.
• Hybrid Schedule 

Why you'll be a good fit:

Our Core Values are an integral part of who we are and who we hire. By living our Core Values, every day, we continue to attract the best and brightest talent, achieve unsurpassed results and continuously challenge ourselves to be better than yesterday. These values are at the heart of our organization and within every teammate. To be a great fit, you’ll bring the following

Results - We are passionate about winning.

Agility - We proactively anticipate, respond and pivot to ensure MCU wins.

Integrity - We operate with the highest ethical standards and highest degree of honesty.

Belonging - We cultivate a culture of inclusion and teamwork.

Ownership - We take personal responsibility and hold ourselves accountable for the results.