Executive Assistant

Full-Time | Permanent | On-Site, Springfield Area Salary: $60,000–$65,000 A respected private institution of higher education is seeking a highly organized, professional Executive Assistant to provide confidential executive-level support to senior leadership. This is an excellent opportunity for an experienced administrative professional who enjoys working in a collaborative academic environment while managing complex priorities, high-profile events, and sensitive information. The ideal candidate is a proactive problem solver with exceptional organizational skills, outstanding judgment, and the ability to build strong relationships across all levels of the institution. What You'll Do Provide executive-level administrative support, including complex calendar management, meeting coordination, correspondence, records management, office communications, budget and payment processing, website updates, and general office operations. Serve as a key liaison between the department and faculty, students, administrators, trustees, and external partners while maintaining the highest level of professionalism and confidentiality. Coordinate a variety of events throughout the year, managing logistics, registrations, catering, marketing materials, supplies, and on-site execution. Lead planning and coordination for Commencement Weekend, working with campus partners and external vendors to ensure a successful experience for graduates and guests. Support faculty personnel administration, including appointment letters, compensation documentation, onboarding processes, and collaboration with Human Resources and Finance. Maintain faculty records and databases while preparing institutional reports, salary surveys, and other data-driven analyses that support leadership. Generate reports and provide administrative support for school leadership, institutional research initiatives, and external reporting requirements. Qualifications Bachelor's degree required. At least 3 years of executive administrative experience. Higher ed experience a plus Advanced proficiency with Microsoft Office Suite. Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously. Excellent written and verbal communication skills, including strong proofreading and editing abilities. Demonstrated discretion, integrity, and sound judgment when handling confidential information. Strong interpersonal skills with the ability to work effectively with faculty, students, administrators, trustees, and external stakeholders. Experience coordinating meetings, events, or large-scale projects is highly desirable. Availability to work occasional evenings and weekends during Commencement and other major campus events. If you thrive in a fast-paced environment, enjoy supporting executive leadership, and take pride in delivering exceptional administrative support, we'd love to hear from you! #J-18808-Ljbffr