Human Resource Consultant Assistant 1

Human Resources Consultant Assistant 1 (HRCA1)

Posting will remain open until filled. Priority consideration for applications received by July 6, 2026. Under general supervision, the Human Resources Consultant Assistant 1 (HRCA1) performs a variety of HR support functions and assignments such as preparing documents, and responding to employee inquires. This position is assigned to the front desk of the Human Resources Department and is the primary point of contact for visitors to the office. The HRCA1 is essential to providing customer service to Highline's faculty, staff, and student employees.

The HRCA1 is expected to initiate, assess, evaluate, and reconcile information by running reports and information audits for pay and other related personnel/payroll activity. The HRCA1 must keep the Payroll Manager and/or Vice President of Human Resources apprised of issues as they occur and communicate status of actions on a regular basis. This position is a classified full-time position and is eligible for overtime. Schedule: Mon-Fri 8 a.m. to 5 p.m. Salary Information: The above salary reflects the starting step (Step A) Range 39 and ending step (Step M) salary for this classified position and includes a 5% King County compensation provision. As a newly employed classified employee, based on annual increments, it will take 5.5 years to reach Step L on the salary schedule, 11.5 years to reach step M on the salary schedule. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Essential Tasks

Under the direction of the Vice President of Human Resources, this position will:

• Greet visitors to the Human Resource, Payroll and Benefits Department and respond to inquiries from faculty, staff, students and campus visitors;
• Answer the Human Resources main phone line, answering general questions and routing calls accordingly;
• Respond to inquiries regarding HR procedures and employee benefits;
• Clerical duties - opening and distributing mail; maintain and process the ordering of supplies and other similar duties as assigned;
• Track and monitor annual performance evaluation and provide regular updates;
• Receive and process student employee job referrals, future launch interns and volunteer referrals;
• Complete, process, enter personnel transactions data into PeopleSoft;
• Create personnel files, file employee paperwork, maintain the filing system for all employee records and documents;
• Run reports and perform audits, supporting HR/Payroll/Benefits Staff;
• In conjunction with other HR staff, process and mail faculty and staff contracts;
• In collaboration with the IT Department, assign new employees to appropriate distribution lists;
• Review and fulfill requests for employment and sexual misconduct verifications;
• Support applicant background checks through a third-party vendor;
• Coordinates the unemployment and industrial insurance programs including responding, reviewing and investigating claims;
• Update job data for terminations, communicating status employee update to IT;
• Perform work in support of the college's Human Resources Department, as assigned.

Ability to:

• Communicate effectively (verbally and in writing) with a variety of individuals from various socio-economic, ethnic and cultural backgrounds in a manner that is understandable and appropriate for the audience;
• Extract and analyze data from applicable databases in an integrated computerized environment, and present summarized/detailed information effectively;
• Demonstrate a high degree of detail orientation when entering/tracking personnel/payroll data;
• Compile and maintain accurate, and in some cases, highly confidential, records and files;
• Read, interpret, apply and explain applicable laws, codes, regulations, policies and procedures;
• Use initiative, independent judgment and problem solving with established procedural guidelines;
• Prepare clear and concise reports, correspondence (letters and email), procedures and other written materials;
• Organize work, set priorities in alignment with management directives, and meet critical deadlines;
• Proficiently use Outlook and MS Office Suite (WORD, EXCEL, Mail Merge).

Knowledge of:

• Customer service approaches when communicating with employees, students and visitors, in person, via email and over the phone;
• Automated/integrated personnel/payroll system.

Qualifications

• Three years of office experience including at least six months of experience in a human resource or related setting;

• Equivalent education/experience.

• Experience working in a Human Resources Environment;
• Experience working in a Higher Education setting;
• Experience with PeopleSoft.

Supplemental Information

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

THE COLLEGE

Founded in 1961, Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350,000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma, we are located on the traditional village sites of the Muckleshoot, Puyallup and many other Coast Salish tribes.

Highline prioritizes access for all students, staff, and faculty, which is evident in our Mission, Vision, and Values. We are proud Highline strives to improve access to Education for our student community. Those who come to our college bring unique personal experiences, beliefs, and perspectives and make us better. We strive to provide and highlight resources to support our students, staff, and faculty by fostering a equal opportunity focused workplace that reflects the communities we serve.

MISSION AND VISION As an essential part of our mission and vision, diversity, equity and inclusion are promoted and fostered in all aspects of college life.

APPLICATION PROCEDURE Your online application must include the following to be considered complete: 1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position; 2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position.

CONDITIONS OF EMPLOYMENT:

• National Criminal Background Check may be required;
• This position is covered under the Washington Public Employees Association (WPEA) bargaining agreement.