Facilities Administrative Coordinator

Job Description

Job Description

TEMPORARY - August 17th thru October 2nd !!!

Mon-Fri / 8:30-5:30

Summary of Position :

·         Coordinate all maintenance and repair issues for stores in assigned states.

·         Respond/manage building emergencies- fires, floods, power outages, weather related hazards or alerts, liquid spills, plumbing issues or incident clean up.

·         Assist department managers with daily facility changes or needs as requested.

·         Handling routine inquiries on basic facility needs; fielding phone calls/emails for maintenance requests.

·         Prioritizing requests and maintaining an accurate database of call history information for store within assigned states using internal Computerized Maintenance Management Systems (CMMS).

·         Develop relationships with vendors to ensure the best pricing and service to the stores.

Principal Duties and Responsibilities:

• Review facility related invoices and facilitate the approval process up to payment within specified deadlines.
• Create and assign work orders to multiple technicians, subcontractors and service providers in assigned states.
• Provide reports on open and closed work orders and check status with the appropriate technician or service provider.
• Monitor expenditures on repair services for each store within assigned spending limits, up to $1500.
• Maintain accurate/current information in database for each store in assigned states.
• Administer certified business letters or facsimiles to Landlords as needed.

Minimum Requirements/Qualifications:

• Must have strong interpersonal skills and ability to work in a team environment.
• Excellent Customer Service and problem-solving skills.
• Strong verbal and written communication skills
• Must be proficient in Microsoft products; Email literate (send, receive, attach documents).
• College degree or equivalent experience.
• Facilities Maintenance, System Administration and / or Property Management experience is a plus .

4GBZ