Grants Operations Specialist

Position Details Posting Details Posting Number: 26ST0730 Posting Open Date: 04/08/2026 Regional Campus: Rutgers University-Newark Home Location Campus: Newark (RBHS) City: Newark State: NJ Location Details: Overview Rutgers School of Nursing (SON) generates over $50 million in annual research and contract funding. The Office of Research assists faculty to secure and responsibly manage external funding by providing technical and high-level administrative support and takes the lead in pre-award compliance with sponsor and university regulations, guidance, and policies. In the process, we coordinate with many other units, including the university-wide Office of Research and Sponsored Projects, the central Division of Grants and Contracts, and the SON finance and human resources offices. Posting Summary Rutgers, The State University of New Jersey is seeking a Grants Operations Specialist for the School of Nursing. The Grants Operations Specialist serves as a primary point of contact for faculty, staff, and students engaged in the preparation and submission of grant proposals on the pre-award side. Reporting directly to the Director of Grants and Sponsored Research, this role provides comprehensive administrative, operational, and compliance support to ensure proposals meet sponsor requirements and adhere to Rutgers' internal policies and approval processes. Key duties include: Advises project leaders on sponsor technical guidelines, regulatory and compliance requirements, and institutional submission procedures. Prepares detailed summaries of application components and developing internal timelines to coordinate the timely collection and submission of required materials. Prepares and reviews proposal budgets. Facilitates communication with collaborating Rutgers units and external partners. Secures institutional approvals through the Rutgers Proposal Administration and Submission System (RAPSS). Compiles and submits applications using RAPSS, grants.gov, and other sponsor submission portals. Provides administrative support for grant-related programs and initiatives as assigned and, as needed, assists with select post-award administrative tasks to ensure continuity and compliance across the grant lifecycle. Compensation and Benefits FLSA: Exempt Grade: 05 Salary Details: Minimum Salary: 71447.000 Mid Range Salary: 90435.000 Maximum Salary: 109422.000 Benefits vary by position and may include medical, prescription drug, dental coverage; paid vacation, holidays, and leave programs; competitive retirement benefits; employee and dependent educational benefits; life insurance; and employee discount programs. Position Status and Work Details Position Status: Full Time Working Hours: 37.50 Daily Work Shift: Day Work Arrangement: This position may be eligible for a hybrid work arrangement, subject to approval in the View email address on click.appcast.io Application System. Union Description: Admin Assembly (MPSC) Payroll Designation: PeopleSoft Seniority Unit: Terms of Appointment: Staff - 12 month Position Pension Eligibility: ABP Qualifications Minimum Education and Experience Bachelor's degree in business, public administration, law, library studies, science, or a related field, plus a minimum of two (2) years of progressively responsible experience in grant administration or an equivalent combination of education, training, and experience may be considered in lieu of the stated degree requirement. Required Knowledge, Skills, and Abilities Demonstrated knowledge of the Uniform Administrative Requirements, cost principles, and audit requirements for federal awards. Direct experience preparing and submitting applications through grants.gov and other federal submission portals. Excellent analytical skills as well as written and verbal communication skills. Proficiency with MS Excel and WORD. Detail oriented and able to lead faculty, staff, and student project leaders to completing application materials on time. Must be a fast worker and capable of completing tasks independently. Knowledge of federal regulations required, whether gained through a degree or in practice. Preferred Qualifications Four (4) years of progressively responsible experience in grant administration. Certification in grants administration (e.g., Certified Research Administrator (CRA) or equivalent). Prior experience specifically supporting pre-award activities, including proposal development, budget preparation, and federal application submission. Equipment Utilized Excellent skills in MS Excel, MS WORD, grants.gov and other submission systems, and search engines. Will be required to learn and efficiently use the Research Administration and Proposal Submission System (RAPSS) and the Rutgers chart of accounts. Physical Demands and Work Environment This position requires standing and walking less than 1/3 of the time, requires sitting at least 2/3 of the time, and requires talking or hearing 1/2 of the time. Pre-employment and Compliance All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization requirements and related safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply. Failure to provide required information or obtain exemptions may impact eligibility. Equal Employment Opportunity It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, military status, protected veteran status, sexual orientation, or any other category protected by law. For more information see the Non-Discrimination Statement: #J-18808-Ljbffr Rutgers University