Office Administrator

Job Description

Job Description

Office Administrator

City Auto Group is seeking a detail-oriented and dependable  Office Administrator to support daily dealership operations. This role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance.

If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.

Key Responsibilities

Administrative & Office Support

• Assist in managing daily office operations and administrative tasks
• Answer phones, greet customers, and direct inquiries professionally
• Maintain organized filing systems (digital and physical)
• Support dealership leadership with reporting and documentation

Accounting Support

• Process deals and assist with  deal breakdowns
• Submit contracts and paperwork to banks and lenders
• Assist with  Accounts Payable (A/P) and  Accounts Receivable (A/R) tasks
• Reconcile transactions and assist with month-end close

Operational Support

• Assist HR/payroll as needed (timecards, onboarding paperwork, etc.)
• Process daily deposits and maintain cash logs
• Coordinate with sales and service teams to ensure smooth workflow

What You’ll Need

• Previous  automotive dealership experience preferred (office, accounting, or title work)
• Strong understanding of dealership processes (deals, funding, titling) is a plus
• Excellent attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with dealership management systems (CDK, Reynolds & Reynolds, etc.) preferred

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off & Holidays
• 401(k) with company match
• Employee discounts on vehicles and services
• Career development opportunities