Administrative Assistant - Public Works

Job Description

Job Description

Reports directly to the Director of Public Works. Provides a variety of routine and complex administrative, clerical and technical work in assistance to Director of Public Works; performing day-to­ day tasks necessary to ensure accurate and timely performance of duties. Acts as a public-facing employee to the City of Macedonia. This employee is responsible for the day-to-day greeting of the residents of Macedonia. This position will also answer all general phone calls to the City of Macedonia and direct calls appropriately. Job Requirements: Minimum Qualifications Skills High School Diploma or equivalentMinimum of three (3) years related experience or any combination of training and experience that indicate possession of skills, knowledge, and abilities listed within this Prior experience as Administrative Assistant preferredExperience in payroll preparation - preferredExperience in communicating and handling a variety of customer service issuesExperience in office organizationExperience in work order systems - preferred Knowledge, Skills & AbilitiesValid Ohio Drivers' Comprehensive knowledge of office management, personnel, financial, and administrative Articulate and present a positive professional image both in person and on the Establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.Maintain tact and courtesy when interacting with the public and Communicate well both verbally and in Possess strong organizational, time management, and multi-tasking Maintain records and prepare Research and prepare reports in a well-organized Maintain confidentiality of Must have ability to follow instructions, solve problems and work with minimal supervisionProficient in using current Microsoft applications, in addition to other related Essential Functions Answer and direct calls, return phone callsResponsible for administrative support to assist the Public Works Director and SupervisorAssist in records that may involve HIPAA and privacy considerationsOperates as confidential aide to the Public Works DirectorCoordinates and manages schedules and appointmentsCoordinate, plan and prepare for meetingsMaintains all sensitive and confidential files, records and materials specific to the office of the Public Works DirectorAssist with monitoring certification complianceAssists in the preparation of payroll information and submission to Payroll for processingOn occasion perform administrative errands using company vehicleProcesses invoices, expense reports; tracks and monitors invoices charged against purchase authorizations and purchase requisitionsOrganizes and maintains department records and filesWorks as a team member with other support staff to ensure smooth operation of day-to-day business within the departmentServes in other clerical roles, as neededPerform all other related duties as assigned by the Public Works DirectorAll other duties as assigned by the City of Macedonia