Executive Assistant

Executive Assistant

Location: Chicago, IL (60606) Duration: 6-month contract-to-hire Need two professional references at the time of submission.

Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and "second brain" to executive leadership.

Key Responsibilities

• Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
• Coordinate travel arrangements including flights, itineraries, and logistics
• Prepare and manage expense reports and financial documentation
• Serve as a gatekeeper and primary point of contact for the executive
• Support executive communications and ensure alignment with priorities
• Coordinate office operations, including supplies, logistics, and guest hosting
• Anticipate needs and proactively support leadership in a fast-paced environment

Qualifications

• Bachelor's degree required
• 8+ years of Executive Assistant experience supporting senior leadership
• Proven experience managing complex scheduling and executive priorities
• Strong background in travel coordination and expense management
• Experience working in fast-paced, high-visibility environments

Technical Skills

• Advanced Microsoft Office skills (especially Outlook)
• Experience with HRIS systems preferred (e.g., UKG, Workday, PeopleSoft)

Preferred Experience

• Higher education industry experience (nice-to-have)
• Experience supporting leadership within complex or multi-entity organizations

Key Soft Skills

• Highly proactive with strong anticipatory thinking
• Exceptional organizational and prioritization skills
• High attention to detail
• Ability to manage multiple competing priorities seamlessly
• Strong executive presence and communication skills
• Confidence in guiding and keeping leadership on track