Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Executive Assistant

$98k - $130k

Pantheon Systems, Inc

About Pantheon

Pantheon WebOps Platform powers the open web, running more than 300,000 sites in the cloud for customers including Google, Princeton, Salesloft and Doctors Without Borders. Every day, thousands of developers and marketers create, iterate, and scale WordPress and Drupal sites to reach billions of people globally. Pantheon's multitenant, container-based platform enables organizations to manage all of their websites from a single dashboard. Organizations including Clorox and the United Nations drive results through accelerated development and real-time publishing using Pantheon's collaborative workflows.
The Role

We are growing and evolving, and we're looking for sharp, capable people who are ready to step in and make an impact. In this role, you will provide comprehensive, high-level support to C-Level executives, managing a range of projects, coordinating meeting logistics, overseeing travel and accommodations, and handling expense reporting.

In addition to keeping our executives' days running smoothly, there are a few other superpowers needed to be successful at Pantheon. As part of our working culture, we find real value in our teams meeting and collaborating in person. As an Executive Assistant at Pantheon, you will plan and organize team offsite events on a quarterly basis. Working closely with the leadership team is key to tailoring each offsite based on the team, location, and agenda. A great eye for detail and a genuine passion for creating memorable experiences are essential to making each event feel meaningful and impactful.

An Executive Assistant at Pantheon serves as a trusted partner to our leadership team, proactively solving problems, coordinating strategic initiatives, and ensuring critical business priorities stay on track. This role extends beyond traditional administrative support and requires strong business acumen, project management skills, and the ability to operate effectively across multiple stakeholders and functions. Success in this role depends on anticipating needs, navigating competing priorities, building strong cross-functional relationships, and maintaining clear, consistent communication across the company. The ability to adapt quickly and shift seamlessly between strategic initiatives and day-to-day executive support is essential.

This is an hybrid role based in Chicago, IL.
What You Need to Succeed
  • A shared passion for our values and mission, and a commitment to helping us deliver the best products and services in the market
  • Highly organized and exceptionally detail-oriented, with the ability to manage multiple priorities simultaneously without letting anything slip
  • Expertise in managing complex calendars across multiple time zones, including scheduling calls, interviews, and travel while anticipating conflicts and resolving them in real time
  • Experience supporting team calls, including drafting staff meeting agendas, capturing and distributing notes, and coordinating cross-team engagements
  • Demonstrated project management skills, including tracking key deliverables, driving accountability for action items, coordinating cross-functional initiatives, and helping strategic priorities move from planning through execution
  • Prior experience with event planning for offsite meetings, including familiarity with the RFP process for venue sourcing and vendor management
  • Experience acting as a trusted thought partner to senior executives, helping manage competing priorities, prepare for key meetings, and ensure seamless execution of business objectives
What You Bring to the Table
  • Bachelor's degree preferred, or equivalent experience in a relevant field
  • 5+ years of executive assistant, executive business partner, or related experience supporting C-Level or senior leadership in a high-growth, fast-paced environment
  • Proven ability to exercise discretion and maintain confidentiality when handling sensitive information
  • Strong proficiency in the Google Workspace platform (Gmail, Calendar, Drive, Docs, Sheets, Slides)
  • Outstanding verbal and written communication skills, with a polished and professional presence
  • Solid administrative competence across scheduling, correspondence, and calendar coordination
  • Comfortable working with all levels of management and consulting with key business stakeholders across functions
  • A proactive, solutions-oriented mindset - you identify problems before they surface and come prepared with options
  • Strong project coordination and stakeholder management skills, with the ability to influence outcomes and drive progress across multiple teams and priorities
  • Experience supporting executives within a SaaS, technology, or other high-growth environment strongly preferred
What We Offer

We have all the usual perks and benefits but what we can really offer you is a fantastic work environment powered by an amazing team.
  • Industry competitive compensation and equity plan
  • Flexible time off, sick days, and 13 paid holidays
  • Comprehensive medical insurance including Health, Dental and Vision
  • Paid parental leave (plus fertility, adoption and other family planning benefits)
  • In-office workspace (San Francisco) and (Chicago)
  • Monthly allowance for wellness, reading and access to LinkedIn Learning for continued development
  • Events and activities both team-based and company wide that inspire, educate and cultivate
Compensation:

The base salary range for this role is as follows:
  • United States: $98,000-130,000 USD
Pantheon is an equal opportunity employer and we welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other classification protected by law. Pantheon complies with federal and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you need a reasonable accommodation due to a disability for any part of the interview process, please contact View email address on click.appcast.io. Pursuant to local and federal regulations, Pantheon will consider qualified applicants with arrest and conviction records for employment.

After an offer is made and accepted, E-verify will be utilized to establish your identity and employment eligibility as required by the U.S. Department of Homeland Security.

To review the Employee and Applicant's Privacy Policy, click here.

Visa Sponsorship is not available at this time.
Vacancy posted 5 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Chicago, IL vacancy
  • $60k - $70k

     ...PrideStaff is currently seeking a friendly, organized, detail oriented, driven, and professional Executive Personal Assistant for a client in Downtown Chicago (60610). The ideal candidate will be the first point of contact providing exceptional customer support while... 
    Suggested
    Temporary work
    Work at office
    Monday to Friday
    Shift work
    Day shift

    PrideStaff

    Chicago, IL
    4 days ago
  • $40k

     ...Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and... 
    Suggested

    Fairway Independent Mortgage

    Chicago, IL
    3 days ago
  • $125k - $150k

     ...Executive Personal Assistant Western Springs, IL We are seeking an Executive Personal Assistant for a newly created role supporting our client based in her Chicago Western suburb home. This is a wonderful opportunity to assist a classic, vivacious, retired C‑Suite Executive... 
    Suggested
    Monday to Friday

    Mahler Private Staffing

    Western Springs, IL
    1 day ago
  • $50k - $60k

     ...EXECUTIVE ADMINISTRATIVE ASSISTANT# EXECUTIVE ADMINISTRATIVE ASSISTANTChicago, IL 60608## OverviewSalary Range$50,000.00 - $60,000.00 Salary## Description**SUMMARY:**The Executive Administrative Assistant provides detail orientated administrative/clerical support to the... 
    Suggested
    Full time
    Work at office
    Flexible hours

    Alivio Medical Center

    Chicago, IL
    4 days ago
  • $45k - $100k

     ...Join to apply for the Executive Assistant role at Landor . This range is provided by Landor. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $45,000.00/yr - $100,000.00/yr Landor is looking for an Executive... 
    Suggested
    Full time
    Work at office
    Local area
    Flexible hours

    Landor

    Chicago, IL
    2 days ago
  • $90k - $110k

     ...Executive Assistant Location: Chicago (Hybrid) Job Summary We are seeking an experienced full‑time Executive Assistant to provide high‑level support to two vertical leaders in Chicago, IL. The role involves managing complex calendars, coordinating cross‑functional priorities... 
    Full time
    Flexible hours
    Shift work

    3416US00 Howden US Services LLC

    Chicago, IL
    2 days ago
  •  ...About the Role We’re looking for a highly organized, proactive Executive Assistant to support our leadership team and help keep day-to-day operations running smoothly. This person will manage scheduling, travel, meetings, and daily priorities while helping our leadership... 
    3 days per week

    WarehouseNow, Inc.

    Chicago, IL
    4 days ago
  • $40 - $50 per hour

     ...LaSalle Network is partnering with a nationally recognized professional association to hire an Executive Assistant to support the CEO and Executive Office. This is a high-impact opportunity for a polished, highly organized professional who can anticipate needs, manage... 
    Contract work
    Temporary work
    Work at office

    The LaSalle Group

    Chicago, IL
    3 days ago
  • $27.47 - $38.81 per hour

     ...performs a wide variety of administrative tasks in support of a top executive. May compose and type correspondence, relay confidential...  ...information to develop reports and maintain departmental files, assist in monitoring departmental budgets, and screens visitors and telephone... 
    Hourly pay
    Full time
    Work at office

    Rush University

    Chicago, IL
    4 days ago
  • $20.51 - $37.18 per hour

     ...and filed in a timely manner; supply information upon request. Assist in preparing the budget and tracking expenses. Organize large meetings...  ...combination of education and experience required. 8+ years of executive assistant experience required. Microsoft Word, Excel,... 
    Work at office

    Covista

    Chicago, IL
    2 days ago
  • $90k - $115k

     ...Executive Assistant Chicago, Illinois, United States Opportunity Brunswick Group is looking for a highly organized and proactive individual to join our Chicago office as an Executive Assistant. In this role, you will provide a premium level of administrative and... 
    Work at office
    Local area
    Immediate start
    Work from home
    Monday to Friday
    Flexible hours

    Brunswick Group

    Chicago, IL
    1 day ago
  •  ...Executive AssistantThe Executive Assistant provides administrative, operational, and project support to senior leadership to advance divisional priorities and ensure effective day-to-day operations. Reporting to the Vice President for Finance and Administration, with... 
    Full time
    Work at office
    Remote work
    Monday to Friday

    Newberry Library

    Chicago, IL
    2 days ago
  • $50 - $57 per hour

     ...Title: Executive Assistant Industry: Start-Up Location: Chicago, IL Assignment Type: Temp-to-Hire Pay: $50–$57/hour Work Schedule: 100% onsite, Monday–Friday Benefits: This position is eligible for medical, dental, vision, and 401(k).   About... 
    Temporary work
    Casual work
    Work at office
    Local area
    Immediate start
    Monday to Friday

    Addison Group

    Chicago, IL
    3 days ago
  • $30 - $35 per hour

     ...team lunches Set up conference rooms for meetings and internal events Scan and organize receipts Prepare and submit expense reports Assist with general office and administrative tasks as needed What We’re Looking For: Prior administrative or office support experience... 
    Contract work
    Temporary work
    Work at office

    Howard Sloan Search

    Chicago, IL
    11 hours ago
  • $85k - $90k

     ...About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex...  ...through leadership. The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance... 
    Work at office
    Remote work
    Monday to Friday
    Flexible hours

    Egon Zehnder

    Chicago, IL
    4 days ago
  • $85k - $125k

     ...independent company. Join us and build your ambition. Join Amrize as a Executive Administrative Assistantand help construct what's next. If you...  ...— we want to hear from you! ABOUT THE ROLE The Executive Assistant will be responsible for the coordination of activities (... 
    Work at office
    Local area
    Flexible hours
    Weekend work
    Afternoon shift

    Amrize

    Chicago, IL
    5 days ago
  •  ...The Ben May Department for Cancer Research seeks an Executive Assistant to provide confidential, high-level office support to department leaders. You will coordinate calendars, communications, events, and special projects while maintaining discretion and professional judgment... 
    Work at office

    UChicago

    Chicago, IL
    2 days ago
  •  ...closely with a team that oversees nine Inclusion ERG groups. Key Responsibilities Provide comprehensive calendar and expense management Assist with planning and coordination of monthly in-person events, including scheduling and partnering with culinary/vendors Handle a... 
    Part time
    Work at office
    Flexible hours
    3 days per week

    The Judge Group

    Chicago, IL
    2 days ago
  • $45k - $60k

     ...manage vendor and employee profiles. Run biweekly payroll and help maintain employee benefits such as healthcare and retirement plans. Assist with screening candidates. Onboard and offboard employees as needed. Plan and coordinate four company social events each year -... 
    Full time
    Work at office
    Immediate start

    Power Kiosk

    Chicago, IL
    11 hours ago
  • $80k - $90k

     ...Executive Assistant Chicago, IL 60601 JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,... 
    Daily paid
    Work at office
    Local area
    Shift work

    US AMR-Jones Lang LaSalle Americas, Inc.

    Chicago, IL
    5 days ago
  • $86k - $112k

     ...possible, full time, permanent Functional area: Administration; Corporate Development / Strategy; IT / Digital Remuneration: Exempt Executive Assistant (EA) provides high-level administrative, operational, and strategic support to the Senior Vice Presidents for IT/OT and... 
    Permanent employment
    Full time
    Temporary work
    Work experience placement
    Work at office
    Local area
    Immediate start
    Work visa
    Flexible hours

    RWE Gruppe

    Chicago, IL
    4 days ago
  •  ...Our client is seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership and their team. This role requires someone who can manage multiple priorities in a fast-paced environment while maintaining... 
    Work at office

    Phyton Talent Advisors

    Chicago, IL
    3 days ago
  •  ...High-Level Executive Assistant Are you an experienced Executive Assistant with a proven track record of supporting high-level executives? Do you have experience in consulting, finance, or related corporate environments? If you're ready to advance your career, we have an... 
    Immediate start

    Watson Dwyer

    Chicago, IL
    2 days ago
  • $85k - $115k

     ...protocol includes a full DeFi integration suite: Pendle yield tokenization, Aave/Morpho collateral, and Uniswap/Curve liquidity. Executive Assistant - Startup (Chicago) About the Role We're a stealth-stage fintech/blockchain startup headquartered in Chicago, building... 
    Work at office

    Index Industries LLC

    Chicago, IL
    5 days ago
  • $120k - $130k

     ...A prominent communications firm in Downtown Chicago is seeking an experienced Executive Assistant to support a senior executive. Who You Are You have a bachelor's degree and 5+ years of experience supporting senior executives in one of the following industries: consulting... 
    Work at office
    Local area

    Gainor Staffing

    Chicago, IL
    4 days ago
  • $75k - $95k

     ...Executive Assistant Chicago, Illinois - Pinnacle Office Overview Salary Range $75,000.00 - $95,000.00 Salary/year Position Type Full Time Description Under the leadership of the manager of operations and administration, the executive assistant provides high... 
    Full time
    Work at office

    Pinnacle Actuarial Resources

    Chicago, IL
    5 days ago
  •  ...Executive Administrative AssistantWe begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people...  ...challenges and keep the world moving.The Executive Administrative Assistant serves as a trusted strategic partner to a globally positioned... 
    Work at office
    Local area
    Worldwide

    Nidec

    Chicago, IL
    3 days ago
  •  ...Executive AssistantBecome an integral part of Asset & Wealth Management team where you will have the opportunity to work in a fast-paced...  ...a focus on attention to detail and quality.As an Executive Assistant in Asset & Wealth Management, you will need to work well in a... 
    Work at office

    Chase

    Chicago, IL
    4 days ago
  • $95k - $110k

     ...Executive Administrative Assistant Reports to the CEO/Founder and President/COO, position is exempt ABOUT APARIUM Hotels done differently isn't just a slogan—it's who we are. At Aparium, we believe deeply in People, Place, and Character. Our hotels celebrate individuality... 
    Work at office
    Shift work

    Populus Hotel

    Chicago, IL
    3 days ago
  •  ...care for billions of people around the world. It starts with YOU. Kimberly‑Clark is seeking a collaborative, highly organized Executive Assistant to support the Diapers Marketing Vice President within our North American Baby and Child Care (BCC) business. In this role,... 
    Temporary work
    Work experience placement
    Work at office
    Local area
    Immediate start
    Relocation
    Relocation package
    Flexible hours
    2 days per week

    Kimberly-Clark

    Chicago, IL
    1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!