Executive Assistant/Personal Assistant to UHNWI - $200-300k

Job Description

Executive & Personal Assistant

Our client is seeking an experienced and highly capable Executive & Personal Assistant to support a private family across personal, household and selected business needs. This is a fast-moving environment where plans change regularly, sometimes with little notice. Weekend availability is required to address travel changes, events and household needs as they arise.

Responsibilities Include:

• Manage personal and business calendars, scheduling, invitations and confirmations
• Coordinate travel, appointments, meetings and last-minute changes.
• Coordinate staff schedules, coverage and related administration.
• Oversee meal planning with chefs, including guests, timing, allergies and family preferences.
• Prepare homes before family arrivals and confirm that all important details have been addressed.
• Coordinate vendors, repairs, deliveries and household projects through completion.
• Support household dinners, meetings and special events, including on-site oversight when needed.
• Travel regularly to Long Island and to Florida as family needs require.
• Oversee major household projects, including moves, temporary relocations and staff transitions.
• Maintain a clear open-items system and provide concise, timely updates.

Requirements Include:

• Experience supporting an UHNW private principal or family with multiple residences
• Exceptional judgment, organization and follow-through
• Warm, discreet and highly trustworthy
• Calm, flexible and resourceful when plans change
• Strong discipline and attention to detail
• Able to anticipate needs and identify potential problems early