Intake Specialist

Job Description

Job Description

We are looking for a detail-oriented Intake Specialist to support a plaintiff-side legal practice in Chicago, Illinois. This position works closely with attorneys handling medical malpractice and other injury-related matters, helping keep case activity organized and clients informed. The ideal candidate is comfortable managing communication, coordinating case events, and assisting with core paralegal functions in a fast-paced legal environment.

Responsibilities:
• Coordinate deposition calendars by arranging dates, confirming participant availability, and maintaining organized scheduling records
• Prepare and assist with discovery responses by gathering information, organizing documentation, and supporting timely submissions
• Serve as a primary point of contact for clients by providing updates on case progress and responding to routine questions with professionalism and empathy
• Support attorneys in plaintiff-side matters involving medical malpractice, nursing home claims, construction-related disputes, and premises liability cases
• Maintain accurate case files, correspondence, and related legal documents to ensure materials are accessible and up to date
• Track deadlines and follow up on outstanding items to help matters move forward efficiently
• Assist with general paralegal and legal administrative tasks for attorneys as needed across active case matters• Prior experience in a legal support, paralegal, or intake-focused role within a law firm environment
• Working knowledge of medical malpractice matters is required
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Strong written and verbal communication skills, particularly when interacting with clients and legal professionals
• Experience coordinating schedules, depositions, or other case-related events
• Familiarity with discovery processes and legal document handling
• Proficiency in organizing case information and maintaining clear, reliable records