Accounts Payable Specialist

Accounts Payable Specialist

The Bowers Group – A Legence Company Established in 1984, The Bowers Group is a trusted provider of mechanical construction, service, and repair solutions across Maryland, Virginia, and Washington, D.C. With over three decades of experience, we serve a wide range of clients—from general contractors and technology-driven organizations to healthcare facilities, government agencies, and property managers. We deliver projects through a disciplined, collaborative approach focused on quality, cost control, and reliability. Our process includes rigorous equipment selection, detailed reviews, and proactive subcontractor management—helping us anticipate risks, avoid delays, and ensure safe, compliant, and efficient results. Our success is built on a people-first culture of teamwork, accountability, and respect. By investing in our employees and fostering open communication, we create an environment that supports long-term relationships—with both our team and our clients.

Position Overview VarcoMac is seeking an experienced Accounts Payable Specialist to support the Accounting/Finance team. The AP Specialist is responsible for full-cycle accounts payable in a fast-paced electrical construction environment. They ensure accurate and timely processing of invoices, subcontractor payments, and expense reports. The AP Specialist supports project-based job costing and financial accuracy across multiple projects. This person is accountable for high-volume invoice processing, vendor management, and payment execution. The AP Specialist works closely with project managers, vendors, subcontractors, and internal finance teams.

Key Responsibilities

• Client & Stakeholder Engagement
  • Partner with project managers and finance leadership to ensure accurate job cost allocation and approvals
  • Provide guidance on invoice coding, discrepancies, and payment processes
  • Act as a point of contact for vendor inquiries and issue resolution
• Operational Execution
  • Process high-volume vendor and subcontractor invoices (PO and non-PO)
  • Perform 2-way and 3-way matching (invoice, PO, receiving)
  • Verify invoice accuracy, pricing, approvals, and coding
  • Ensure proper assignment to jobs, cost codes, and GL accounts
  • Support job costing and project financial tracking
• Project & Cross-Functional Coordination
  • Work with project managers to resolve invoice discrepancies
  • Coordinate with vendors, subcontractors, and internal teams
  • Maintain documentation for subcontractor compliance (COIs, lien waivers)
• Documentation & Reporting
  • Maintain accurate vendor records, W-9s, and invoice documentation
  • Prepare and review AP aging reports and payment summaries
  • Reconcile AP subledger to general ledger
  • Support month-end close activities
• Process Improvement & Compliance
  • Follow company accounting policies and internal controls
  • Identify opportunities to improve AP processes and efficiency
  • Ensure compliance with audit and documentation requirements

Desired Skills and Experience

• Education & Credentials
  • Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• Experience
  • 2–5+ years of accounts payable experience
  • Experience with high-volume processing and job costing
  • Background in construction or electrical industry preferred
  • Experience working with cross-functional teams
• Technical & Professional Skills
  • Strong knowledge of accounts payable processes and financial controls
  • Experience with ERP systems (e.g., Sage, Vista, NetSuite)
  • Proficiency in Microsoft Excel
  • Knowledge of subcontractor compliance (lien waivers, COIs) preferred
  • Strong attention to detail and organizational skills
  • Ability to meet deadlines and manage competing priorities
  • Excellent communication and problem-solving skills

Additional Notes

• Reports to: AR/AP Supervisor or Accounting Manager
• Works closely with: Project Managers and Finance Team
• May support additional tasks to ensure project and financial success
• Salary Range: $28.00 to $36.00 per hour

About Legence Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D Time Off Benefits: Comprehensive Paid Time Off (PTO) program. Financial Benefits: 401(k) retirement savings plan

Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number.

Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law