Administrative Officer

Administrative Officer

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the lower grade levels, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.

Personnel and Administrative Management - 35%

• Directs and manages the office operations functions of the entire Engineering Service and is responsible for personnel management, control and requisition of supplies and equipment, budgetary and fiscal/supply matters, reports, flow and timeliness of work, and adherence to manuals and Medical Center policies to facilitate the professional staff in their accomplishment of Engineering Service goals, missions and strategic plans.
• Ability to analyze the data and develop information to prepare final written reports.
• Communicates verbally and in writing with other services, agencies and private industry to produce prompt and accurate dissemination of information according to VHA guidelines.

Budgeting and Contract Management - 30%

• Oversees the budgeting and financial management to include budget formulations, justification, and execution; financial management; and financial reporting.
• Assists in developing the annual budget plan, budget review and budget forecast.
• Oversees and assists with procurement and service contracting for the Engineering Service.
• Oversees Engineering COR (Contracting Officer's Representative) for service contracts as assigned.
• Controls, coordinates and approves acquisition of service, equipment and supplies for office operations and patient care functions.

Supervisory Duties - 25%

• Provides technical and administrative supervision overseeing the daily operations of the Engineering Service administrative team.
• Ensures the agency policies and priorities are being followed.
• Develops performance standards and evaluates work performance of subordinate staff.
• Identifies and provides for training needs.
• Find ways to improve production or increase the quality of work within the area of authority.

Quality Assurance - 10%

• Assists in implementing monitors of compliance by reviewing data, including work orders and survey deficiencies.
• Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the organization's program operation and reporting requirements.
• Utilizes software applications to draw information from Performance Improvement indices, in order to prepare reports.
• Maintain service copies of all pertinent publications, review all publications, directives, memos, bulletins, etc., and bring to the Chief Engineer's attention those matters of interest or requiring action.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 7:30am to 4:00pm

Telework: This position may be authorized for telework on an ad-hoc basis in accordance with VA policies.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer / PD920230 and PD920220

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not Authorized