Accounts Payable Specialist

Accounts Payable Specialist — Drive the Business Behind the PassionLocation: Chandler, AZ HybridAbout RideNow GroupFounded in 1983, RideNow Powersports is the nation's premier destination for powersports enthusiasts. Representing iconic brands like Honda, Yamaha, Polaris, and Can-Am across dozens of nationwide dealerships, we live and breathe high-energy adrenaline. From motorcycles, ATVs, and side-by-sides to personal watercraft, premium gear, and top-tier service, we deliver the ultimate freedom on wheels and water.When you join RideNow Group, you aren't just taking a store support role—you're stepping into the engine room of a fast-paced, high-growth powersports network.The OpportunityAre you a meticulous and reliable accounting professional with a passion for operational excellence and process optimization? We are seeking an Accounts Payable Specialist to support our growing operations and power the financial backbone of our dealership network. This transformative role is essential for maintaining accurate financial records, optimizing cash flow, and fostering strong relationships with vendors. This specialist will assist with core disbursement activities while driving process transformation through accounts payable consolidation, automation tools, and AI-assisted workflows. In addition, this role will interact regularly with the retail dealership network, Accounting, Treasury, IT, HR, Legal, and internal and external auditors.What You'll Own & AchieveLead & Execute: Accurately post daily bank transactions, enter vendor invoices, and prepare accounts payable checks in an efficient manner.Invoice Management and Processing:Review, verify, and process vendor invoices for accuracy and proper authorization.Match invoices to corresponding purchase orders and other documentation, promptly resolving any discrepancies.Enter invoice data into the accounting system to prepare it for payment processing.Payment Processing and Disbursement:Prepare and process various forms of electronic payments, such as ACH, wire transfers, and checks.Monitor payment schedules to ensure that timely disbursements are made and late fees are avoided.Address payment inquiries directed by both vendors and internal stakeholders.Optimize Operations: Bill sales deals, input new inventory into the EVO system, process OEM dealer transfers, and handle intercompany reconciliations.Process Improvement:Identify opportunities to improve the accounts payable processes and implement best practices through consolidation, cost reduction and streamlined productivity.Utilize AP automation tools to improve both efficiency and accuracy.Stay current on industry trends and new technologies pertinent to accounts payable management.Cross-Functional Collaboration: Process F&I product cancellations, warranty refunds, and reconcile monthly OEM parts statements in partnership with store support teams.Vendor and Internal Communication:Act as the primary contact for the vendor desk concerning payments and account status.Collaborate with retail dealership network to quickly resolve disputes related to invoices.Maintain positive relationships with both vendors and internal teams.Data & Analytics: Assist with general ledger reconciliations and support month-end close processes to ensure total accuracy across high-volume financial reports.Reconciliation, Reporting, and Closing:Reconcile vendor statements and actively resolve any outstanding balances or discrepancies.Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accounts and ensuring unrecorded liabilities are identified and addressed.Generate and maintain essential financial documents, including accounts payable aging reports and payment activity summaries.Compliance and Documentation:Maintain organized and accurate records of all invoices, payments, and related correspondence.Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.Support both internal and external audits by supplying necessary documentation and information.Special Projects: Support various financial projects and operational requests assigned directly by the Regional Controller.Other duties as assignedWhat Brings You to the TeamExperience: Minimum of 4+ years of progressive experience in A/P and A/R, along with 2+ years of dealership accounting experience (automotive or powersports preferred). Experience with ERP systems and accounting software preferred. Title work experience is a plus.Specialized Experience (Desired): Three+ years' retail experience with knowledge of A/P workflows and tax compliance (e.g., 1099) is strongly desired. Experience in banking operations, ERP integrations, and reconciliation automation is also desirable.Technical Skills & Systems Proficiency: Familiarity with dealership management systems (EVO or similar), document management, data entry platforms, and standard clerical systems. Proficiency with Microsoft Office applications including Excel. Experience with systems such as Sage Intacct, FloQast, or other large ERP systems is also beneficial.Education & Certifications: High school diploma required; bachelor's or associate degree in accounting/finance, relevant coursework, or equivalent hands-on experience is highly desirable.Mindset & Flexibility: Comfort working mid-month and month-end timelines, with flexibility to work extra hours as needed to complete financial closings.Communication: Strong written and verbal communication skills with a focus on precision and detail.PHYSICAL & ENVIRONMENTAL DEMANDSWork Environment: Hybrid office setup located in Chandler, AZ (Monday–Thursday in-office; Friday remote), workplace includes exposure to an active corporate office and powersports dealership environment, which may include ambient machinery noise, engine revving, and high-energy retail operations.Mobility & Activity: Fast-paced office setting requiring prolonged sitting, keyboard and computer/screen usage and frequent telephone communication.Physical Effort: Occasional standing, walking, bending, and light lifting/moving of files or other office materials up to 25 lbs.Physical Demands: Prolonged periods of sitting at a desk and working on a computer; occasional standing, walking, and bending during site visits and inventory audits.Schedule Expectations: Standard full-time business hours with flexibility required to work extra hours mid-month and at month-end as needed.Reasonable Accommodations: Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.Why You'll Love Working HereAt RideNow Group, we're powered by people. Our team of over 2,000 passionate crew members drives our success nationwide. Whether you're an active rider or fueled by professional growth, working at RideNow means joining a high-energy, supportive environment where customer service and dedication to the ride come first.Perks & Benefits PackageHealth & Wellness: Comprehensive Medical, Dental, Vision, Pharmacy, Telemedicine coverage, HSA with company match, FSA plans, and wellness stipend options.Financial Security: 401(k) retirement savings, company-paid Life & AD&D, Short-/Long-Term Disability, and supplemental insurance options.Work-Life Balance: Flexible hybrid schedule (Monday–Thursday in Chandler store support office; Friday remote), generous PTO accrual, floating holidays, and paid company holidays.Exclusive Perks: Generous employee discounts on powersports vehicles, gear, parts, and accessories, fully stocked office kitchen/beverage bar, professional development assistance, EAP, and Pet Discount Plan.Authentic Culture: A modern, high-energy corporate environment with regular team-building events, employee recognition programs, and a passion-driven team culture.Equal Opportunity EmployerRideNow Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any other status protected by applicable laws.