Executive Assistant

Benefits: Employee discounts Health insurance Paid time off 401(k) Opportunity for advancement Tuition assistance Vision insurance About the Role: Patriot Medical PC is looking for a motivated and detail-oriented Medical Receptionist/Executive Assistant to join our team in Woodcliff Lake, NJ. This dual-role position offers an exciting opportunity to be the face of our practice while providing high-level administrative support to our medical leadership. If you thrive in a fast-paced healthcare environment and love keeping things running smoothly, we want to hear from you! Responsibilities: Schedule, confirm, and manage patient appointments using medical scheduling software Answer and direct incoming calls, emails, and correspondence in a timely manner Manage physician calendars, coordinate meetings, and handle executive-level scheduling Prepare and organize medical records, referrals, and prior authorizations Assist with administrative projects, reports, and confidential executive communications Ensure HIPAA compliance and maintain patient confidentiality at all times Requirements: Prior experience in a medical office, healthcare administration, or executive assistant role preferred Familiarity with EMR/EHR systems and medical scheduling software Strong knowledge of medical terminology, insurance verification, and billing processes Excellent organizational, multitasking, and time management skills Professional, polished communication skills — both written and verbal Ability to handle sensitive and confidential information with discretion Proficiency in Microsoft Office Suite (Word, Excel, Outlook) High school diploma required; Associate's or Bachelor's degree a plus About Us: Patriot Medical PC is a trusted medical practice with a commitment to exceptional, patient-centered care. Our team is dedicated to creating a supportive and professional environment where both patients and staff feel valued. We take pride in fostering a workplace culture built on respect, teamwork, and a shared passion for healthcare excellence. #J-18808-Ljbffr