Administrative Assistant

Job Description

Job Description

Job Description

Title: Administrative Assistant I

Status: Full Time Position - Hourly non-exempt

Company Profile: Eaglestone is a premier provider of custom conveyors and equipment to

food-related and other industries. Founded in 1990, EAGLESTONE continues to grow and is a

recognized leader in designing and manufacturing the highest quality equipment in the industry.

Job Description: We are seeking a qualified Administrative Assistant to join our Team. The qualified candidate will be responsible for the day-to-day administrative office tasks. The position works in the Accounting Department within structured processes that include but not limited to data entry, billing, customer service, maintaining and updating department fields and assisting with annual and daily office and shop events.

Responsibilities:

• Provide warm and friendly customer service to all vendors, clients, customers, Team Members and visitors
• Input data entry into our ERP system (Genius) including, purchase orders, warranty boards, shipment boards, etc..
• Maintain and keep track of administrative files within our Google Drive.
• Provide assistance with Team Member reimbursements, accounts receivable and accounts payable, credit card payment processing and journal entries.
• Update and maintain our TV Displays to ensure Company information is always available and up to date.
• Assist in backlog reviews for purchase orders that are past due
• Provide accurate note taking when involved in meetings with leadership, clients or brainstorming sessions
• Organize and order office supplies ensuring the office is well stocked at all times
• Assist in Company appreciation events and daily events for all Team Members including but not limited to, Holiday events, summer events, luncheons, popcorn Friday, etc..
• Maintain a positive and proactive attitude towards all colleagues, members of Management, and customers.
• Adhere to all Safety policies and procedures continuing to promote the Company's culture of providing a safe work environment
• Any other duties as assigned by your Manager.

Skills/Requirements:

• Highschool diploma
• Experience as an office administrator, office assistant or other relevant roles
• Excellent communication and interpersonal skills
• Excellent organizational and time management skills
• Ability to multi-task efficiently and prioritize competing deadlines
• Preferred experience with standard office procedures
• Preferred knowledge of basic accounting principles
• Preferred experience with Google Suite products with a proficiency in Google Sheets
• Preferred experience with Genius ERP or similar manufacturing ERP system
• Reliable transportation to and from work location

Compensation: $20.00 - 24.00

• Ability for some overtime throughout the year depending on business needs.
• Paid weekly in arrears each Friday.

Benefits:

• Eaglestone pays approximately 70% of Team Member’s medical, dental, and vision insurance - eligible on the first day of the month following 2 full months of employment.
• Short Term Disability
• Life Insurance
• Eaglestone matches 40% of Team Member’s contribution up to 5% of Team Member’s pay - eligible after 60 days of employment.
• Nine (9) paid holidays.
• Tuition reimbursement.
• Generous PTO and Paid Holidays
• Company bonus pay out potential including Company Profit Sharing and Quarterly bonus incentives

Work Location and Schedule:

• 1560 Frontenac Road, Naperville IL, 60564
• In office Monday through Friday.

Eaglestone offers competitive compensation and benefits packages, along with opportunities for professional growth and development. If you are a highly skilled and motivated individual with a passion for technical problem-solving and team leadership. We would love to hear from you.

Due to the expected high volume of applicants for this role, EAGLESTONE Inc. will only contact

individuals who possess all key requirements and skills. We want to thank all applicants for their

interest.

Eaglestone Inc. is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment decisions are decided on the basis of qualifications, merit, and business need. If you need assistance or an accommodation due to a disability, you may contact us. Eaglestone Inc. is proud to be a Drug Free Workplace. All offers of employment are conditioned upon the candidate passing a pre-employment drug test.