Administrative/Personal Assistant

Our client is seeking an Administrative Assistant to work as Second Assistant to support the Partner’s current Executive Assistant and assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position will work out of the client’s Greenwich office but will also require frequent presence at properties in Connecticut & New York.

• Fully onsite Monday-Friday 8:30am-5:30pm, travel between Connecticut and New York
• Contracted assignment with the possibility of permanent hire
• Pay Rate $40-46/hour

Responsibilities:

• Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions
• Serve as backup for Greenwich office receptionist when she is out, covering lunch delivery, attendance tracking & conference rooms
• Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights
• Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children
• Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed
• Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.
• Phone management and interaction with internal/external business associates and family
• Liaise with office and household staff to make sure all needs are met seamlessly
• Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner’s current Personal/Executive Assistant, the partners and their families as needed
• Assist with business tasks and assisting with ad-hoc projects
• Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail

Required Qualifications:

• Exceptional judgment, written and verbal skills
• Demonstrated success & significant experience with Google Suite and Microsoft Office Suite
• Valid Driver’s license and clean driving record
• Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner
• Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events
• Flexibility to travel around Connecticut/Manhattan as needed and work out of executive’s personal residences or corporate office
• Confidence, assertiveness and strong interpersonal skills

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.comand connect with us on Facebook, and LinkedIn.

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