Staffing Manager

At Hillendale Home Care, our work begins and ends with people. We're a provider of in‑home senior care, helping older adults live safely, comfortably, and with dignity in the place they love most — home. Whether you're providing hands‑on care, guiding families through their options, or keeping our operations running behind the scenes, you'll be part of a company that values patience, reliability, and genuine compassion. We're growing, and we're looking for people who treat every client and every coworker the way they'd want their own family treated. 2025 & 2024 - Best of the East Bay - Best Home Health Services, Diablo Magazine 2025 - Best of Oakland - Best Home Care Services for Seniors, Oakland Magazine 2025 - Top Home Care Agency, CommunityVotes Santa Rosa 2025 - Best of the Bay Area - Best Senior Living Provider, SFGATE 2023 Inc. Magazine - Listed as one of the 5000 Fastest‑Growing Private Companies 2020 Certified “Great Place to Work”, 2020 Employer of Choice recipient Come join the Hillendale Home Care team! What You’ll Be Doing: Manage Caregiver schedules by making daily adjustments in response to changes in client care needs and employee availability. Ensure caregivers possess the necessary training and skills as specified in the care plan and have received approval from the appropriate payer source(s). Record and report client case information, including scheduling and staffing modifications, cancellations, call‑outs, hourly rate variations, overtime and/or mileage, as well as any client complaints or concerns. Partner with the Client Care Management team to ensure constant and up‑to‑date communication when caregiving scheduling and services change. Track client hours of service usage in the CRM system and monitor and communicate any instances of over‑usage. Verify all client authorizations for services are up to date and that the type of services provided align with the requirements of the payer. Proactively send informational correspondence to caregivers as needed. Participate in a rotational on‑call schedule to support our on‑call vendor to help resolve escalated staffing issues during non‑business hours. Work cross‑departmentally. Local travel up to 25% of the work week for field visits and community events. What Hillendale Provides: $72,000–$80,000 base salary with incentive comp Full‑time opportunity with a growing company and innovative team 401(k) plan Paid time off Company holidays Fun, collaborative work environment Requirements: Associate’s Degree in general business or related field; Bachelor's Degree a plus 2+ years of experience working in the home care or health care industry Minimum of 1 year experience scheduling customers’ services; preferably direct experience scheduling Caregiver shifts Excellent communication skills and ability to engage with our caregivers and clients Strong attention to detail and excellent time‑management skills Strong proficiency with Google Suite apps (Google Docs, Sheets, Slides, Gmail) Hillendale Home Care is proud to be an equal opportunity employer. We make all employment decisions based on qualifications, experience, and fit for the role — never on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. We're committed to a fair, respectful, and accessible hiring process for everyone. If you need a reasonable accommodation to complete an application or participate in an interview, just let us know — we're glad to help. Voluntary Self‑Identification For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. 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