Receptionist

Job Description

Job Description

Hours 8-5 / M-F / Temporary

Possible Temp to Hire

Bilingual - Spanish

Seeking a dynamic and friendly Bilingual Receptionist! This energetic role is perfect for someone who thrives in a busy office environment, enjoys engaging with clients and visitors, and excels at multitasking. As the first point of contact, you will play a vital role in creating a welcoming atmosphere while efficiently managing administrative tasks.

Responsibilities:

• Greet visitors, clients, and vendors warmly in both Spanish and English, providing excellent customer service.
• Answer multi-line phone systems promptly, directing calls accurately and professionally.
• Manage front desk operations including scheduling appointments, handling mail, and maintaining visitor logs.
• Perform clerical tasks such as data entry, word processing, proofreading, and maintaining organized files.
• Assist with calendar management and coordinate meetings or appointments for staff members.
• Support office management activities by organizing supplies, managing office equipment, and ensuring the workspace runs smoothly.
• Communicate effectively with clients and team members to address inquiries and provide support as needed.

Requirements:

• Bilingual fluency in Spanish and English is essential for clear communication with diverse clients and visitors.
• Proven experience in office management or administrative roles with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with general computer literacy.
• Excellent phone etiquette skills with experience handling multi-line phone systems.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Exceptional customer service skills to create a positive first impression.
• Ability to type quickly and accurately while maintaining attention to detail for proofreading and documentation tasks.
• Demonstrated time management skills to handle multiple responsibilities seamlessly.

4GCP