Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment operations for a Contract position based in Los Angeles, California. This role is ideal for someone who brings strong attention to detail, sound judgment in coding and approvals, and the ability to keep vendor payments accurate and on schedule. The selected candidate will contribute to a well-organized finance function by handling high-volume AP tasks, maintaining reliable records, and helping ensure timely reconciliation and disbursement activity.

Responsibilities:
• Review incoming invoices for accuracy, proper authorization, and correct general ledger coding before entry and payment.
• Process accounts payable transactions efficiently while maintaining complete and accurate documentation for each item.
• Prepare and execute payment activities, including ACH disbursements and check runs, in accordance with established schedules.
• Match approved invoices to supporting records and resolve discrepancies with internal teams or vendors as needed.
• Maintain vendor payment data within finance systems and help ensure information remains current and reliable.
• Reconcile accounts payable balances and investigate variances to support accurate month-end reporting.
• Use platforms such as Oracle Fusion and PeopleSoft to enter, track, and monitor payable activity.
• Support continuous workflow accuracy by identifying issues in invoice handling, coding, or payment processing and escalating them appropriately.• Hands-on experience in accounts payable, including invoice review, payment processing, and vendor support.
• Working knowledge of account coding principles and the ability to assign expenses accurately.
• Experience handling invoice coding and verifying approved invoices prior to release for payment.
• Familiarity with ACH transactions, check runs, and other standard disbursement methods.
• Proficiency with ERP or finance systems, including experience with Oracle Fusion and/or PeopleSoft.
• Ability to perform account reconciliations and research discrepancies with a high level of accuracy.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.