Executive Administrator

This Executive Assistant position will report to and support both the Vice President of Corporate Communications & Brand and the Vice President of Corporate Affairs & International Communications. The role requires a team player with excellent interpersonal, communication skills, professionalism and proven ability to manage multiple tasks and prioritization. The position requires extensive administrative experience supporting executive‑level staff; the selected candidate will interface with company executives and external contacts. The role is in person in Bethesda, MD, with periodic travel to Crystal City, VA. Responsibilities Maintains calendars to ensure efficiency and maximum use of leaders’ time, arranges meetings, makes travel arrangements and interfaces with internal and external customers. Works effectively with internal and external staff assistants to schedule meetings and coordinate communication between executives in a timely and efficient manner. Ability to multi‑task in a fast‑paced, deadline‑driven environment without constant oversight from leadership. Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests, ensuring all correspondence is accurate, complete and properly handled. Supports and coordinates varied team meetings and offsite events, requiring strong organisational skills. Operates proactively to resolve conflicts or issues in advance, and quickly resolves unexpected conflicting meetings and schedules. Maintains an efficient work environment. Plans and executes logistics related to all actions on the Vice President’s calendars, including scheduling meetings and evaluating travel logistics while on travel. Coordinates with the Technical Assistant to prioritise and de‑conflict travel and meeting logistics. Prepares and processes expense reports and reconciles the business travel card in a timely manner. Submits invoices, manages all required event approvals, and handles planning for offsites and events. Processes all aspects of travel itineraries, security forms and clearances for domestic and international travel. Processes visitor requests for on‑site meetings. Retrieves, opens and distributes mail to the appropriate person. Orders and sets up catering/lunches for visitors. Coordinates special events when necessary. Manages various administrative tasks. Basic Qualifications 5+ years of experience as an administrative professional supporting senior leadership. Proficiency in calendar management, meeting coordination, travel arrangements, expense report preparation and interfacing with internal/external customers. Experience coordinating business rhythms, distribution lists and data‑collection activities. Skill in collaborating with internal and external staff assistants to schedule meetings and facilitate executive communication efficiently. Ability to multitask in fast‑paced, deadline‑driven environments with minimal supervision. Demonstrated initiative, discretion and tact when handling email, phone calls and other requests; ensures correspondence is accurate, complete and properly processed. Capability to support and organise diverse team meetings and off‑site events, requiring strong organisational abilities. Willingness to work on‑site full‑time. Proficient with Word, Excel, PowerPoint, Outlook, Concur and other standard office programmes. Exceptional verbal and written communication skills and attention to detail. Exceptional organisational skills and ability to follow through on actions per requested due dates and deadlines. Flexibility with work schedule and availability on weekends when needed. Desired Skills Excellent organisational, interpersonal, written and oral communication skills. Proactive in anticipating conflicts or issues, swiftly resolving unexpected scheduling conflicts. Knowledge of Lockheed Martin’s processes, procedures and internal systems used to provide administrative support to executives such as travel and expense reporting systems. Demonstrated ability to handle high‑paced environments. Demonstrated experience and history of strong performance in prior administrative roles supporting executive teams. Clearance Level: None Work Schedule 4×10 hour day, 3 days off per week Pay Rate The annual base salary range for this position is $71,600 – $126,155, varying by state. The salary reflects scope and responsibilities of the position and other factors such as experience, education and market considerations. Benefits Offered Medical, Dental, Vision and Life Insurance Short‑Term and Long‑Term Disability 401(k) match and Flexible Spending Accounts Employee Assistance Programme, Education Assistance, Parental Leave, Paid Time Off and Holidays Lockheed Martin is an equal‑opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. #J-18808-Ljbffr Lockheed Martin