Executive Assistant

Louise Phillips Forbes Executive Assistant

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.

We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.

As Executive Assistant, you will:

• Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise.
• Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.
• Assist in the preparation and organization of meetings and client reports.
• Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.
• Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.
• Collaborate with various team members to facilitate cross-functional communication and deal flow.
• Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.
• Handle confidential and sensitive information with discretion.
• Occasionally travel to various Manhattan locations as needed.