Administrative Assistant

Benefits:

401(k)

Employee discounts

Health insurance

Paid time off

At Godaelli Psychiatry, we are committed to helping individuals in our community live their healthiest lives. Behind the scenes and across the practice, you are a vital heartbeat in a team dedicated to transformative healthcare. We are looking for a team member who is driven, likes to take initiative, and enjoys learning.

Learn more about us here:

Key Responsibilities

Manage the executive calendar, including scheduling appointments, meetings, and calls

Anticipate and resolve scheduling conflicts proactively

Send meeting reminders and prepare agendas and briefing notes in advance

Take and distribute meeting minutes

Coordinate with clinical staff, referral partners, and external stakeholders

Maintain organized physical and digital filing systems

Develop, update, and maintain office procedures

Support general office operations, including supply management and vendor coordination

Handle all patient and practice information confidentially and in accordance with HIPAA

Support marketing projects and events

Qualifications

High school diploma or equivalent required; associate's or bachelor's degree preferred

1–2 years of experience in an administrative or executive support role

Demonstrated experience managing complex calendars and coordinating schedules across multiple parties

Highly organized, with strong time management skills and the ability to prioritize competing projects

Proficiency in Microsoft Office or Google Workspace

Strong written and verbal communication skills

Sound judgment and discretion when handling sensitive information

Prior experience in a medical or behavioral health setting preferred

Familiarity with Tebra (Kareo) or a comparable EHR system preferred

POSITION:

Full-time: 40 hours per week

Office hours are 8:00 AM – 4:30 PM, Monday–Friday

The position has a 90-day probationary period

Godaelli Psychiatry and Mental Health Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by federal, state, or local law.