Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a well-established manufacturing organization in Sarasota, Florida on a contract basis with the potential for a long-term opportunity. This opportunity is well suited for a detail-focused accounting specialist who can manage invoice processing with accuracy while contributing to a collaborative team environment. The role focuses primarily on end-to-end accounts payable work, with occasional assistance on accounts receivable activities such as payment follow-up and light collections. This role is heavy AP but will have front desk/ reception responsibilities as well. Any candidates interested in this role should be comfortable doing AP & admin tasks. This position offers the chance to make an immediate impact while building long-term career growth within a stable company.

Responsibilities:

• Manage the full accounts payable cycle by reviewing, coding, and entering a high volume of vendor invoices into the accounting system.

• Verify invoice accuracy through three-way matching against purchase orders and receiving documentation before payments are released.

• Research billing issues and coordinate with vendors and internal teams to resolve discrepancies in a timely manner.

• Create, update, and maintain vendor profiles while ensuring payment details and supporting records remain accurate and complete.

• Prepare and execute recurring payment batches, including ACH transactions and check runs, according to established schedules.

• Use Excel-based reporting to track payables activity, monitor outstanding items, and support day-to-day accounting visibility.

• Follow up on open purchase orders with internal departments to help clear unresolved items and keep records current.

• Support general accounting operations by organizing financial documentation and assisting with occasional accounts receivable follow-up and light collections.

• Recommend workflow improvements that strengthen efficiency, accuracy, and consistency across payable processes.

• At least 2 years of hands-on experience in accounts payable within an accounting environment that requires strong attention to detail.
• Demonstrated ability to perform three-way matching for invoices, purchase orders, and receiving documents.
• Working knowledge of QuickBooks or comparable accounting software used for invoice and payment processing.
• Strong Excel capabilities, including the use of formulas, lookups, and pivot tables for reporting and analysis.
• Experience with invoice coding, account coding, ACH processing, and check run administration.
• Excellent organizational skills with the ability to manage multiple deadlines in a fast-paced setting.
• Effective written and verbal communication skills with a proactive approach to problem solving.
• Manufacturing industry experience is helpful, though not required for consideration.