Personal Assistant

Confidential Personal Assistant to UHNWI

Location: Brickell, Miami, FL (Open to Relocation)

Schedule: Hybrid, Monday–Thursday in office, Friday WFH

Compensation: $160,000–$200,000+ DOE

About the Opportunity

Our confidential client, a highly successful and well-known executive, is seeking an energetic, flexible, and highly organized Personal Assistant to provide hands-on personal and administrative support.

This is an opportunity for someone with an entrepreneurial mindset who takes initiative, adapts quickly, and enjoys jumping in wherever needed. The ideal candidate is resourceful, technologically savvy, and eager to learn, grow, and take on increasing responsibility while becoming a trusted partner to the executive.

Responsibilities

• Manage day-to-day personal needs, appointments, reservations, and arrangements.
• Coordinate domestic and international travel, including itineraries and last-minute changes.
• Liaise with assistants, household staff, vendors, and external partners across time zones.
• Partner with the Director of Operations/Chief of Staff and senior team members.
• Anticipate needs, solve problems, and manage tasks from start to finish with minimal direction.
• Stay organized, adapt to shifting priorities, and ensure nothing falls through the cracks.
• Maintain discretion when handling sensitive matters.
• Leverage technology and emerging tools, including AI, to improve efficiency.

Qualifications

• Experience in personal assistance, executive support, operations, hospitality, or a similar fast-paced role.
• Entrepreneurial mindset with strong initiative and resourcefulness.
• Energetic, adaptable, and comfortable with changing priorities.
• Excellent organizational, communication, and follow-through skills.
• Technologically savvy and quick to learn new systems.
• Hands-on attitude with a willingness to take on tasks of all sizes.
• Strong judgment, professionalism, and discretion.
• Eagerness to learn, grow, and take on increasing responsibility.