Office Administrator

Job Description

Job Description

Job Title: Office Administrator

Responsibilities

• Handle sensitive and confidential matters, including employee relations, organizational changes, and compliance with labor laws.
• Diligently work towards the completion of special projects, requests, and assignments.
• Assist in onboarding and orientation by preparing offer letters, initiating the onboarding process, and managing the progress of candidates and manager tasks.
• Greet and assist visitors/customers and enable key cards as requested by employees and vendors.
• Manage multiple projects, prioritize, and track deadlines independently and as part of a team in a busy environment.
• Oversee maintenance of office facilities by coordinating repairs and managing relationships with service providers.
• Prepare requests by working with hiring managers to compile necessary information.
• Ensure employee files are maintained according to company policies and federal, state, and local regulations.
• Plan and execute employee engagement events.
• Troubleshoot problems and follow through to resolution.
• Abide by all company policies as outlined in the employee handbook.

Qualifications

• Bachelor's Degree (Human Resources, Business Administration, or related)
• Bilingual Spanish

This is a Contract to Hire position based out of Libertyville, IL.

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Libertyville,IL.

This position is anticipated to close on Jul 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.