Executive Assistant

Position Summary The Executive Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks. Partners with the Corps Officer/Envoy/Corps Administrator to effectively handle a wide variety of projects and tasks Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers Arranges and coordinates meetings (in person and virtual), appointments, visits and business travel as needed, monitoring department calendars Communicates and coordinates department activities with other departments and headquarters Prepares reports and other information as requested Maintains and organizes documents and files; prepares written communications as requested Performs general clerical support functions (word processing, spreadsheets, scanning, copying, filing, dictation Handles departmental mail, coordinating internal publications with headquarter Supports the management of Advisory Board, Board Committees and Advisory Council meetings, serving as scribe for the Advisory Board and Executive Committee Provides orientation and training for new staff as requested Perform other duties as assigned Qualifications High school graduate or equivalent (GED) required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite 2+ years of executive administrative support experience or 3+ years of administrative experience Skills, Knowledge & Abilities Maintain strict confidentiality Learn and adhere to Salvation Army policies, practices, procedures, and culture High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, and donors Computer Skills Proficient in Microsoft Office 365 Working knowledge of TEAMS and SharePoint Willingness to learn new software as needed Certificates and Licenses Complete Safe From Harm training, and keep current as needed Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR) #J-18808-Ljbffr