Administrative Support Specialist (Onsite)

We are seeking a dependable, self-motivated Administrative Support Specialist to join our facility team. In this role, you will serve as a vital link between administrative workflows and clinical staff, helping ensure physicians, healthcare personnel, and new team members have the tools, records, and access they need every day.Position Type: Contract Opportunity (with potential for extension)Pay Rate: $25.00 – $26.00/hr (DOE)Location: 100% On-Site | 5893 Copley Dr, San Diego, CA 92111Schedule: Day Shift | Monday – Friday, 8:00 AM – 5:00 PMKey ResponsibilitiesRecords Management: Maintain, organize, and scan records, employee files, and business correspondence using accurate alphabetical, numerical, and date-coded filing systems.Procurement & Inventory: Oversee office supply inventory and submit supply requests utilizing procurement systems such as Coupa and OneLink.Meeting & Office Coordination: Coordinate and schedule department meetings, prepare materials, and operate standard office equipment (printers, scanners, binding).Onboarding Logistics: Facilitate onboarding logistics by submitting, managing, and tracking system access requests for new personnel.Financial Administration: Review, prepare, and process departmental expense reports accurately and promptly.Cross-Functional Communication: Serve as an active administrative liaison, communicating professionally with physicians, clinical staff, and departmental leadership.Requirements & QualificationsEducation: High School Diploma or GED required.Experience: 1+ year of clerical, filing, or administrative support experience preferred (clinical/healthcare setting strongly preferred).Technical Skills:Experience with supply/procurement software (Coupa, OneLink) is strongly preferred.Familiarity with Electronic Health Record (EHR) platforms (such as Health Connect) is a plus.Proficiency in standard office equipment and digital file management.Core Competencies: Demonstrated ability to multitask, manage deadlines independently, and maintain clear self-accountability with strong written and verbal communication skills across all staff levels.