Administrative Support Coordinator I

Job no: 563352 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Position Summary The Department of Women's, Gender, and Sexuality Studies at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join their team. This position offers an exciting opportunity to support academic operations, faculty and personnel processes, budgeting, and day-to-day department coordination that contribute directly to department success and operations. Key Responsibilities: Academic and Faculty Support : Prepare faculty and instructional staff appointment documentation, maintain workload and instructional records, assist with course scheduling and room coordination, and support faculty evaluation processes through deadline tracking and confidential record maintenance. Business and Financial Support : Support department financial processes of purchasing, reimbursement, travel, honoraria, and related transactions, while monitoring budgets, reconciling accounts, maintaining financial records, and helping faculty and staff comply with purchasing and travel procedures. Personnel Administration : Prepare faculty and staff appointment paperwork, maintain confidential employment files, coordinate onboarding, process payroll and student time reporting, and assist with RTP documentation and review files. Administrative Operations and Office Coordination : Coordinate daily department operations by supporting the Department Chair, serving as the primary office contact, maintaining files, supplies, equipment, and records, and coordinating meetings and events. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for one day of telecommuting with onsite work in San Diego. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. Department Summary SDSU’s Department of Women's, Gender, and Sexuality Studies is a rigorous interdisciplinary, cross-cultural, and transnational discipline rooted in feminist theory and shaped by the social sciences, humanities and natural sciences, as well as movements for social justice. Feminist scholarship and teaching provide students with effective tools to dialogue across difference, restructure knowledge, and participate in the process of social change. The program cultivates skills in writing, research and presentation, and provides opportunities to engage in feminist activism locally, nationally, and internationally through travel/study, community-based service learning, and internships in various organizations. The Department is also the institutional home for the LGBTQ+ Studies program and the Science, Technology, and Society Studies minor. Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience supporting diverse populations and cross-collaborating with a variety of stakeholders and leadership levels. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Experience working with and supporting LGBTQIA+ students, staff, faculty, or community members is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($4,047). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $4,047 – $5,896 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. Full Benefits Package Includes Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa).Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of theImmigration Reform and Control Act. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at View email address on click.appcast.io . Advertised: Oct 20 2026 Pacific Daylight Time Applications close: #J-18808-Ljbffr The California State University