Administrative Accounting Coordinator

Administrative Accounting Coordinator

Location: Geneva, IL Type: Full-time Pay Rate: $18-$20/hour

Benefits: Medical, Dental and Vision Benefits. 401(K) plan with company matching. Earned Time Off (ETO). Complimentary Fitness Membership. Pet Insurance.

Summary: We improve life and we're here to serve. What you do is something special and contributes towards improving health within your community. Join our team of full-time and part-time staff at Northwestern Medicine Delnor Health & Fitness Center. Our facility is managed by Power Wellness Management, a company that specializes in managing state-of-the-art medically integrated health and fitness centers.

The Administrative Accounting Coordinator serves as the human resources and accounting liaison for center operations, employees, and the corporate office.

Essential Duties and Responsibilities:

• Coordination and processing of all prospective job applications, including notification of prospective team members with job status and opportunities, assist human resources department with updating and maintaining all job postings and drafting offer letters.
• Responsible for on-boarding all new employees hired at the center, including execution of all new hire paper work, ensuring completion and follow through with human resources department; delivering new-hire orientation; provision of new hire checklist, team member handbook and benefit information to all new employees (ECNs, PCNs, Changes to W-4 & direct deposits); provision of uniforms and nametags, and providing training on Dayforce software.
• Support management team with employee relations, provide administrative support and back up to center managers and all departments as needed.
• Coordinate manager meetings and schedules and prepare and distribute meeting minutes and agendas.
• Respond to membership issues and questions related to account and membership status and billing concerns.
• Oversight of final payroll submittal and daily POS cash reconciliations and deposits.
• Accounts Payable (invoice receipt, coding & seeking approval for payment), as well as maintaining the center's vendor accounts and handling of all vendor issues in coordination with the corporate office. Prepare and submit billing statements for rent and outside services.
• Monitor mandatory employee requirements such as CPR renewal, employee yearly evaluation, and anniversary and birthday reminders to managers.
• Purchase, maintain and stock office supplies and coordinate member subscriptions.
• Work Manager on Duty shifts as assigned.
• The ability to be flexible and accommodating as it relates to center hours, work schedules and scheduling appointments for prospects and members.
• Other duties as assigned.

Qualifications:

• High School diploma or GED required. Bachelor's and/or Associates degree or equivalent from a two-year college preferred.
• Minimum 2 years of experience in a business/accounting/administrative environment preferred.
• CPR/AED certification required within 90 days of hire (provided by Power Wellness).
• Must possess excellent inter-personal and communication skills, and the ability to work with members in a positive, service based manner.
• Ability to multi-task and maintain a controlled and professional demeanor with a high level of organizational skills and efficiency.
• Proficient administrative computer skills.

We Improve Life By Delivering Excellence In Health, Fitness & Wellness Management. Integrity * Excellence * Humanity * Passion * Creativity * Humility